Montessori Supplies

Hillsborough County Public Schools (HCPS), the nation's seventh-largest school district serving approximately 225,000 students across 235 PreK-12 schools in Hillsborough County, Florida, has issued an Invitation to Quote (ITQ) for the provision of Montessori Classroom Supplies. The procurement seeks qualified vendors to supply a comprehensive catalog of 310 line items organized into two primary sections: Upper Elementary Complete Classroom Package and Primary Classroom (3-6) Printed Curriculum Materials, including geography materials, language and grammar resources, mathematics manipulatives and task cards, science research materials, nomenclature cards, and various educational resources. All pricing must be submitted on a required Excel pricing sheet with firm, fixed unit costs covering labor, equipment, materials, shipping, handling, and all incidental expenses, with a maximum markup cap of 15 percent and prices remaining firm for a minimum of one year from the contract's effective date. The initial contract term begins upon Board approval and automatically renews for up to four additional one-year periods based on appropriations, contractor performance, continued need, and mutual agreement. Prospective bidders must submit responses via the VendorLink portal (www.myvendorlink.com) no later than Friday, April 10, 2026, at 5:00 PM, with the final deadline for questions set at Friday, April 3, 2026, at 5:00 PM. Awards will be made to the lowest responsive and responsible bidder meeting specifications, and payment follows the Florida Prompt Payment Act with standard Net 45 terms from the date of delivery or invoice receipt, whichever is later.

The procurement does not establish set-asides for disadvantaged enterprises; however, HCPS encourages participation of Office of Supplier Development-registered small business enterprises and offers preferential consideration to drug-free workplace certified businesses in the event of tied bids. All prospective vendors must submit completed affidavits attesting compliance with Florida Statutes Section 287.138 regarding contracting with entities of foreign countries of concern (including China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria) and must certify under penalty of perjury that the company does not engage in human trafficking or labor coercion as required by Section 787.06(13) of the Florida Statutes. Vendors are required to maintain required insurance coverage with HCPS listed as an additional insured and comply with Jessica Lunsford Act fingerprinting requirements for any personnel with student contact or school access. New vendors must complete a Vendor Registration Form and register with HCPS procurement systems, and all vendors are required to certify that neither they nor any principal officers are debarred or otherwise ineligible to bid with governmental agencies. The ITQ documents do not specify an overall contract value or budget range, as this is an open-ended supply provision agreement with pricing based on unit costs for the 310 identified line items.