26126_Montessori_Supplies.xlsx

This is a pricing sheet and invitation to quote (ITQ) issued by Hillsborough County Public Schools (HCPS), Florida's seventh-largest school district, for the provision of Montessori classroom supplies. The procurement solicits quotes for 310 line items organized into two primary sections: Upper Elementary Complete Classroom Package (items 1-155) and Primary Classroom (3-6) Printed Curriculum Materials (items 156-310). Products include geography materials, nomenclature cards, language and grammar resources, mathematics manipulatives and task cards, science research materials, timeline materials, and various educational supplies. The Upper Elementary section contains single-unit items, while the Primary Classroom section typically requires quantities of three units per item. All pricing must be submitted on the required Excel pricing sheet with firm, fixed unit costs covering labor, equipment, materials, shipping, handling, and all incidental expenses. Prospective bidders must submit responses via the VendorLink portal no later than Friday, April 10, 2026, at 5:00 PM, with the final deadline for questions set at Friday, April 3, 2026, at 5:00 PM. Awards will be made to the lowest responsive and responsible bidder meeting specifications, and the initial contract term begins upon Board approval with automatic renewal for up to four additional one-year periods based on appropriations, contractor performance, continued need, and mutual agreement.

Pricing must be submitted with a maximum markup cap of 15 percent based on vendor cost, with all prices remaining firm for a minimum of one year from the contract's effective date. Payment follows the Florida Prompt Payment Act with standard Net 45 terms from the date of delivery or invoice receipt, whichever is later. The procurement does not establish set-asides for disadvantaged enterprises; however, HCPS encourages participation of Office of Supplier Development-registered small business enterprises and offers preferential consideration to drug-free workplace certified businesses in the event of tied bids. All prospective vendors must submit completed affidavits attesting compliance with Florida Statutes Section 287.138 regarding foreign entities of concern and must certify under penalty of perjury compliance with human trafficking and labor coercion prohibitions. Vendors are required to maintain required insurance coverage with HCPS listed as an additional insured, comply with Jessica Lunsford Act fingerprinting requirements for personnel with student contact, complete a Vendor Registration Form, and certify that neither they nor any principal officers are debarred or ineligible to bid with governmental agencies. The ITQ documents do not specify an overall contract value or budget range, as this is an open-ended supply provision agreement with pricing based on unit costs for the identified line items.