Montessori Classroom Materials (Catalog Bid)

Hillsborough County Public Schools (HCPS) in Florida is soliciting bids through an Invitation to Bid (ITB) for Montessori classroom materials via a catalog bid mechanism. This procurement seeks qualified vendors to supply commodities and materials through blanket discount pricing off current catalogs, price lists, schedules, and web-based pricing documents maintained by manufacturers, distributors, or contractors. Vendors must submit uniform discount percentages off their current, regularly maintained catalogs for each product category, with zero percent discount being acceptable; custom-tailored price schedules for HCPS are prohibited. The contract will be awarded on an as-needed basis throughout the contract term, with no specific quantities or item lists specified in the solicitation. Technical questions must be submitted by March 3, 2026 at 5:00 PM ET, with final bid submissions due March 23, 2026 at 5:00 PM ET through the myVendorLink.com portal. Minimum vendor qualifications include current business licenses, proof of three years' experience, required insurance coverage, E-Verify compliance, drug-free workplace certification, and debarment certifications. All delivery costs, shipping, and handling must be included in pricing with FOB destination to any point within Hillsborough County; invoices are payable net 45 days from delivery or receipt of invoice, whichever is later.

The contract term begins upon board approval and automatically renews for up to four additional one-year periods, contingent on budget appropriations, contractor performance, and continued need, with potential temporary extension for up to 180 days beyond renewal periods. Other public sector agencies within Hillsborough County, including school boards, community colleges, state universities, municipalities, and charter schools, may participate in the agreement under the same terms and prices. Vendors must comply with Florida Statutes requirements by submitting affidavits certifying non-involvement in human trafficking or labor coercion, and attesting that they are not owned or controlled by governments of foreign countries of concern as defined by Section 287.138. HCPS reserves the right to request additional discounts for large individual purchases and will conduct annual market basket reviews to establish supplemental discounts during renewal periods. No specific budget allocation or award value is disclosed in the solicitation materials, as this is an open-ended catalog bid structure with purchases to be made as needed throughout the contract term. Vendors are not required to respond to all categories to be considered for award, allowing for partial category participation.