MODOT Central District Bulk Oil

The Missouri Department of Transportation (MoDOT) Central District is seeking multiple vendors to supply bulk oil products through Invitation for Bid (IFB) number IFB605CD25000018. This procurement targets motor oils and hydraulic oils in various delivery formats, including bulk deliveries and 55-gallon drum quantities. Specific oil products required include lubricating oils in 15W-40, 5W-30, and 10W-30 grades, as well as universal hydraulic/transmission oils. The solicitation will be awarded on a firm fixed pricing multiple award basis, with orders determined by price, product availability, and delivery capabilities. Bids will be accepted from July 8, 2024, through July 17, 2024, at 12:00 PM CDT, with the initial contract period running from award through July 31, 2024, and two optional one-year renewal periods available. Evaluation criteria will focus on the lowest and best bid that meets all mandatory specifications, with all delivery costs, freight, and handling to be included in unit pricing. Vendors must provide detailed product specifications, including brand names, manufacturer information, and unit pricing for each item.

The solicitation strongly encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific participation goals of 10% MBE and 5% WBE. Service-Disabled Veteran (SDV) and Service-Disabled Veteran Business (SDVE) participation is also encouraged. The bid allows for cooperative purchasing, enabling Missouri counties, cities, and other political entities to utilize the contract. Re-refined oil products are preferred over virgin products, and the department will consider bids on an "All or Nothing" basis if prices are acceptable. Delivery requirements are stringent, mandating a minimum of 500 tons per day during normal business hours, with two business days advance notice and a MoDOT representative present for deliveries. While no specific incumbent vendor is mentioned, the solicitation indicates that no deliveries will be permitted from 30 minutes before sundown to sunrise or on weekends and holidays without specific authorization. Payment terms are set at Net 30 days, with full payment made after completion of all deliveries and receipt of a correct invoice.