Mobile Printers and Accessories

The San Bernardino County Sheriff/Coroner/Public Administrator is conducting an Invitation to Bid (ITB No. SHR126-ADMSR-6208) for mobile printers and accessories, seeking to procure 112 Zebra ZQ521 direct thermal mobile printers along with associated equipment and services. The comprehensive procurement includes 5 maintenance service contracts with Zebra OneCare (3-year comprehensive plan), 30 accessory kits with cables and connectors, 23 dock/cradle kits, 112 power system kits, and 20 units of receipt paper. The primary delivery location will be the Sheriff's Information Services Division at 14622 El Molino Street, Fontana, CA 92335, with FOB destination pricing and immediate delivery following purchase order issuance. Key procurement dates include a deadline for proposer questions on December 29, 2025, at 3:00 PM PDT, and a bid submission deadline of January 5, 2026, at 3:00 PM PDT, with a tentative contract award scheduled for January 2026. Bidders are required to submit electronic bids through the County's ePro system and must provide precise pricing per unit, excluding California sales/use tax and Federal excise tax, with separate freight charge listings.

The procurement includes a 5% local vendor preference under County Policy 11-10 for vendors with a principal place of business within San Bernardino County boundaries. While no specific disadvantaged enterprise set-asides are explicitly mentioned, bidders must complete comprehensive representations and certifications regarding debarment status, criminal history, cost pricing accuracy, and independent pricing verification. The county is open to accepting substitutions and equivalent items from thermal printer manufacturers other than Zebra, provided they meet functional requirements. Payment terms are established at Net 60 days from receipt and invoice acceptance. The contract is subject to standard terms and conditions, including provisions for termination for default or convenience, inspection and acceptance requirements, indemnification, and compliance with federal and state laws covering non-discrimination, drug-free workplace standards, and environmental regulations. Although specific award value ranges are not detailed, the procurement involves 112 printer units, multiple accessory kits, and associated service contracts, suggesting a substantial but not explicitly defined contract value.