Mobile beach pass access systems

The City of Cape May, located in Cape May County, New Jersey, is seeking a competitive procurement for a Mobile Beach Pass Access Systems provider through an RFP issued on March 27, 2024. The primary objective is to select a vendor capable of developing and implementing an electronic mobile application that enables digital beach pass purchases and access. Specific requirements include providing a self-authenticating animated QR code, visual verification mechanisms, device-specific authentication, and the capability to purchase both digital and physical beach passes. Proposals must be submitted electronically through the BIDNET platform by April 18, 2024, at 11:00 AM, with the contract term not exceeding five years. The vendor selection will be based on technical capabilities, management approach, and cost, with specific evaluation weights to be disclosed during the proposal opening. Prior to contract award, vendors are required to present their solution to a recommendation committee and potentially at a designated City Council meeting. The city generates approximately $3 million annually in beach tag sales, with recent revenues of $3,034,179 in 2023, $3,015,104 in 2022, and $2,952,664 in 2021.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The vendor must structure their proposal so that service fees are charged directly to end-users, ensuring the City receives 100% of beach pass revenue. The proposed mobile application system will replace or augment existing beach pass infrastructure, requiring seamless integration with current municipal processes. While no incumbent vendor is mentioned, the system must be capable of handling the substantial annual revenue stream and accommodate the city's existing beach pass sales volume. The contract appears designed to be financially neutral to the City, with the vendor absorbing implementation and operational costs through user-applied service fees. Vendors will be expected to demonstrate robust technological capabilities, including secure payment processing, real-time authentication, and comprehensive reporting mechanisms. Though a specific budget range is not provided, the annual beach tag revenue suggests the potential contract value could be significant, contingent on the selected vendor's service fee structure and implementation approach.