Miscellaneous Air, Fuel, and Oil Filters

The City of Wichita, Kansas, issued Request for Bid #260057 for miscellaneous air, fuel, and oil filters to supply various city departments, boards, and agencies. This procurement is organized into two groups: Group 1 serves the Department of Public Works & Utilities with approved manufacturers including WIX, FRAM, AC DELCO, and BALDWIN, while Group 2 serves the Transit Department with approved manufacturers including BALDWIN, FLEETGUARD, WIX, FRAM, AC DELCO, and HASTINGS. Deliverables include filters that must be clean, packaged in factory cartons, non-terne plated, and delivered F.O.B. to various Wichita locations, with the successful bidder required to maintain adequate inventory in the Wichita area and provide 100 percent obsolescence protection including full credit for excess or obsolete stock without additional handling charges. Qualified bidders must demonstrate three years of experience providing similar services, understanding of industry standards, experience with comparable size and complexity projects, compliance with all applicable federal, state, and local laws, and current registration with the Kansas Secretary of State's Office. The evaluation criteria prioritize the lowest and best total net bid based on discount and price sheets per group from a responsible and responsive vendor, with bidders required to submit current distributor price sheets and indicate the percentage discount offered to the City. Critical deadlines include a questions deadline of 3:00 p.m. Central Time on April 24, 2026, with answers posted as addenda the week of April 27, 2026, and sealed electronic bids due by 10:00 a.m. Central Time on May 1, 2026, with City Council approval tentatively scheduled for May 12, 2026.

The solicitation document does not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder types based on organizational classification. No incumbent vendors or current contractors are referenced in the available documentation. The contract period extends for one year with two optional one-year renewal periods, and either party may terminate with thirty days' prior written notice. Vendors must be currently licensed by the City of Wichita or the State of Kansas before contract execution and are subject to mandatory contractual provisions addressing federal tax liability, anti-discrimination compliance, civil rights requirements including Title VI and ADA compliance, and FTA clauses applicable to federal transit funding. The City reserves the right to award all, some, or none of the goods to any single proposer, and may utilize Procurement Credit Cards for purchases under this contract. No specific budget range or award value is provided in the solicitation documents.