MIP Cloud Software and Support

The West Virginia Conservation Agency is soliciting quotes under ARFQ 1400 AGR2700000007 for one unit of MIP Cloud Software and Support, with quotes due November 9, 2026 at 1:00 p.m. EST. The solicitation is a renewal of an existing contract, designated Change No. 02, and it carries no set-aside or preference program.

Vendors must complete the Exhibit A Pricing Page in full. Exhibit A organizes pricing by user license tier, scaled to concurrent users and deployment configuration, and covers annual license fees, implementation costs, and ongoing support across product modules. It differentiates standard and enhanced support, includes renewal pricing and multi-year discounts, and provides for year-over-year adjustments and potential volume discounts for expanded deployments. The exhibit serves as the basis for cost evaluation. The procurement uses commodity code 43230000.

Bids are submitted to the Conservation Agency at 1900 Kanawha Boulevard East, Charleston, West Virginia. Software and support are shipped and invoiced to 255 Gus R Douglass Lane, Charleston, West Virginia. Version 2 of the ARFQ form supersedes Version 1, which was issued October 21, 2026 and listed delivery and invoicing at the Kanawha Boulevard address.

Vendor questions indicate a $3 million threshold tied to the agency's annual revenue. The state declined to provide that figure directly and referred requesters to the Freedom of Information Act process. The technical questions deadline of November 2, 2026 at 1:00 p.m. has passed.

Jean Faust is the buyer, reachable at 304-558-2204 or jfaust@wvca.us.