Milk for Child Nutrition Programs

The Redmond School District (RSD) in Oregon has issued a Request for Proposal (RFP) for a Primary Distributor of Milk for Child Nutrition Programs, seeking qualified vendors to supply dairy products to 14 school sites across Redmond, Tumalo, and Terrebonne. The procurement involves an estimated annual purchase of 500,000 cartons of 1% milk, 30,000 cartons of nonfat milk, 450,000 cartons of nonfat chocolate milk in 8-ounce containers, along with dairy-free alternatives and sour cream tubs. Key evaluation criteria include cost (40 points), service and delivery reliability (20 points), product quality and nutrition compliance (20 points), ordering and billing systems (10 points), local/geographic preference (5 points), and additional proposal considerations (5 points). The RFP timeline includes written questions due by January 16, 2026, proposal submissions due February 2, 2026, at 11:00 AM, evaluation from February 2-6, 2026, potential interviews the week of February 9, 2026, and a Notice of Intent to Award by February 23, 2026. Vendor requirements include being listed on the Interstate Milk Shippers List, demonstrating full-service milk distribution experience in Oregon, and maintaining $2,000,000 combined single limit general liability insurance.

The contract has specific requirements that limit potential respondents, including mandatory compliance with USDA Buy American provisions that prefer domestic products. Vendors must have at least one year of full-service milk distribution experience in Oregon, with assigned sales representatives and delivery capabilities to support two weekly deliveries to all sites. The initial contract term is one year, beginning April 1, 2026, with options to renew for four additional one-year periods through March 31, 2031. Pricing will be dynamically adjusted monthly based on Federal Milk Order announcements in $0.005 increments, with vendors required to provide 14 days' notice of any increases. The district will offer net 30 payment terms and allow product returns for credit within three days of delivery. While no specific set-aside designations for disadvantaged enterprises are mentioned, the RFP does include a 5-point preference for local/geographic Oregon-sourced products. The contract's total value is not explicitly stated, but the annual procurement volume suggests a substantial contract with potential multi-year value exceeding several hundred thousand dollars, contingent upon available funding appropriation.