AMENDMENT 2 TO RFP S-P09002-00015679.pdf

This is Amendment #2 to Request for Proposal (RFP) S-P09002-00015679 issued by the Redmond School District (RSD) in Oregon for a Primary Distributor of Milk for Child Nutrition Programs. The amendment, issued on January 12, 2026, modifies professional liability insurance requirements to align with industry standards for dairy food manufacturers. The RFP seeks qualified vendors to supply milk and dairy products to 14 school sites, with an estimated annual volume of 500,000 cartons of 1% milk, 30,000 cartons of nonfat milk, and 450,000 cartons of nonfat chocolate milk in 8-ounce containers, along with dairy-free alternatives and sour cream. Written questions are due by January 16, 2026, with proposals due February 2, 2026, at 11:00 AM. Evaluation will occur February 2-6, 2026, with potential interviews scheduled for the week of February 9, 2026, and a Notice of Intent to Award by February 23, 2026. The initial contract term begins April 1, 2026, with options to renew for four additional one-year periods through March 31, 2031.

Amendment #2 specifically addresses professional liability insurance coverage by removing language deemed non-standard for the dairy industry. The original RFP required professional liability insurance with a $2,000,000 per occurrence limit and $4,000,000 annual aggregate limit. The amendment revises the standard contract terms to require professional liability/errors and omissions insurance with a combined single limit of $1,000,000 to $2,000,000 per claim, incident, or occurrence, and an annual aggregate limit of $1,000,000 to $4,000,000, with extended reporting period coverage for two years post-contract completion. Vendors must acknowledge receipt and acceptance of this amendment by signature and return it with their proposals. All other terms and conditions of the original RFP remain in full force and effect.