AMENDMENT 1 TO RFP S-P09002-00015679.pdf

This is Amendment 1 to RFP S-P09002-00015679, issued by the Redmond School District (RSD) in Oregon for a Primary Distributor of Milk for Child Nutrition Programs. The amendment modifies the notice requirement for price increases from fourteen (14) days to seven (7) days prior written notice to align with Federal Milk Marketing Orders. The RFP seeks qualified vendors to supply milk and dairy products to 14 school sites, with an estimated annual purchase volume including 500,000 cartons of 1% milk, 30,000 cartons of nonfat milk, 450,000 cartons of nonfat chocolate milk in 8-ounce containers, dairy-free alternatives, and sour cream tubs. The proposal submission deadline is February 2, 2026, at 11:00 AM, with evaluation scheduled for February 2-6, 2026, potential interviews the week of February 9, 2026, and a Notice of Intent to Award by February 23, 2026. The initial contract term begins April 1, 2026, for one year with options to renew for four additional one-year periods through March 31, 2031.

Vendors must acknowledge receipt and acceptance of this amendment by signing and returning it with their proposal. Pricing adjustments will be made monthly based on Federal Milk Order announcements in $0.005 increments, with the revised requirement allowing vendors to provide seven days' notice rather than fourteen days for price increases. RSD retains the right to terminate the agreement upon sixty (60) days prior written notice if a price change is deemed uneconomical or unacceptable. All other terms and conditions of the original RFP remain in full force and effect. Vendor requirements include being listed on the Interstate Milk Shippers List, maintaining $2,000,000 combined single limit general liability insurance, demonstrating at least one year of full-service milk distribution experience in Oregon, and having assigned sales representatives with delivery capabilities to support two weekly deliveries to all sites.