MIL-Emergency Final Costs Notice Normal Boiler Replace-DM

This is a public notice regarding an emergency procurement executed by the State of Illinois, Chief Procurement Office for General Services, on behalf of the Department of Military Affairs for the Normal Readiness Center. The procurement involved the replacement of a failed boiler system at the facility located at 1510 Millennium Avenue in Normal, Illinois, with the work performed at 1301 North MacArthur Boulevard in Springfield. The scope of work included labor and materials necessary to install a complete new boiler system to prevent pipe freezing, restore heating functionality, and address immediate damage prevention at the facility. The emergency purchase was initiated on January 22, 2026, with an estimated completion date of April 21, 2026, and the work was finalized on April 23, 2026. The project was classified under NIGP code 91036 and was executed as a compressed emergency procurement due to the urgent nature of the facility's boiler system failure. No formal competitive bidding process or proposal submissions were required under this emergency procurement structure.

This emergency procurement was designated as a small business set-aside, with Mid-Illinois Mechanical Services, Inc., located in Bloomington, Illinois, selected as the sole vendor based on its status as the only small business vendor in the area capable of responding immediately with required boiler equipment and materials in stock. The procuring officer, Scott Eldridge, Exec 1 Procurement Representative, authorized the purchase on January 26, 2026, asserting that competitive efforts were exercised to the maximum extent practicable under emergency circumstances and that best efforts were made to include Business Enterprise Program-certified contractors. The final contract award value was $60,971.68, with an initial estimated expenditure of $61,000.00, funded through federal funds. The procurement was documented under reference number 26-466MIL-ARNFF-P-92139 and finalized by Procurement Specialist Dawn H. Major. This notice was posted on May 4, 2026, with a public notice deadline of May 18, 2026.