Midland Public Schools Integrated Pest Management RFP

Midland Public Schools in Michigan is soliciting bids for Integrated Pest Management (IPM) services through a formal Invitation to Bid process. The procurement encompasses comprehensive pest management services across 14 school district facilities, including six elementary schools, two middle schools, two high schools, one pre-primary school, one auditorium, an administration center, and a bus garage/warehouse facility. The selected vendor must provide initial building inspections, monthly inspections on a provided schedule, incident log reviews, and up to 30 service calls annually included in the contract price, with a 24-hour response time for additional calls. All services must comply with Michigan Pesticide Control Act requirements (P.A. 171 and Regulations 636 and 637), and pesticide applications are strictly prohibited while students are present. The contract term is three years, effective through June 30, 2029, with potential annual extensions at stable pricing. A mandatory pre-bid meeting is scheduled for April 13, 2026, at 10:00 a.m. at 811 George Street in Midland, where building maps will be distributed; proposals must be submitted in sealed envelopes by April 24, 2026, at 2:00 p.m. to the Maintenance Department Office at 600 E. Carpenter Street. Bidders must provide six business references, submit an Affidavit of Bidder regarding familial relationships with school board members, certify compliance with the Iran Economic Sanctions Act, demonstrate compliance with school safety legislation, and furnish certificates of liability insurance before commencing work and annually thereafter.

The solicitation does not specify set-aside designations or restrictions on bidder eligibility based on disadvantaged enterprise status. The current pest management contractor is not required to attend the mandatory pre-bid meeting, indicating an incumbent may exist, though no specific current contractor is named in the documentation. Pricing submissions must include separate line items for Year 1, Year 2, and Year 3 monthly service fees, charges for service calls exceeding the 30 included annually, and any discounts for upfront annual payment, with prices to exclude state and federal taxes. The school district reserves the right to reject any proposal, waive irregularities, and award to other than the low bidder based on the district's best interest. Bids remain valid for 90 days following public opening, and no specific budget range or award value is disclosed in the solicitation documents.