Pest Management Bid 2026.pdf

MIDLAND PUBLIC SCHOOLS

MIDLAND, MICHIGAN

INVITATION TO BID

Proposal: Integrated Pest Management

Due Date and Place: April 24, 2026 Attn: Michael Moeggenberg 2:00 p.m. Midland Public Schools 600 E. Carpenter Street Midland, MI 48640

Inquiries: Michael Moeggenberg Director of Facilities and Operations Phone: 989-923-5035

Taxes: Prices quoted should exclude State and Federal taxes.

Withdrawal: No proposal may be withdrawn for a period of ninety (90) days after public opening.

Right to Reject: We reserve the right to accept or reject your proposal, waive any irregularities therein, and to award the contract to other than the low bidder in the best interest of Midland Public Schools.

The district reserves the right to accept a vendor’s offer to provide services for subsequent years following a successful bidding procedure, if services have been satisfactory and prices do not increase. Requests by competitive vendors to re-open bidding will be accepted by the district after one year, but not effective before the conclusion of the latest contract.

Bid Duration: To remain in effect through June 30, 2029. We reserve the right to extend the bid provided price remains stable.

NOTE: BIDDER MUST USE THE BID DOCUMENT PROPOSAL FORMS

FURNISHED BY THE MIDLAND PUBLIC SCHOOLS, AS NONE OTHER

WILL BE ACCEPTED.

Mandatory Pre-Bid: There will be a mandatory pre-bid meeting on April 13, 2026, 10:00am 811 George St. Midland Mi, 48640. Building maps will sent to contractors at this time. Please enter through the entrance labeled Transportation Public Entrance. Contractor holding current contract will not be required to attend.

Bid Procedures: It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within.

Bids received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

Telephonic or faxed bids will not be accepted.

Proposals must be submitted in a sealed envelope labeled “Integrate Pest Management” by the time and date due. To ensure confidentiality of proposals, faxed or e-mailed proposals will not be accepted.

Proposals will be dated, stamped/signed in the Maintenance Department Office in order to be considered. Normal business hours are 7:00 a.m. to 3:30 p.m., Monday through Friday.

Proposals received after the due date (April 24, 2026 at 2:00p.m.) will be returned unopened.

Bidders assume the risk of any delay in the mail or in the handling of the mail by employees of the school district. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having the bid deposited on time at the place specified. Vendors are strongly encouraged to submit proposals before the due date to avoid the possibility of missing the due date because of unforeseen circumstances.

The Contractor will provide the District with insurance certificates before the Contractor begins providing services and annually thereafter. These certificates of insurance shall be submitted to the District’s Maintenance Department.

Please retain one copy of the bid forms for your records and return the other to Midland Public Schools.

MIDLAND, MICHIGAN

INTEGRATED PEST MANAGEMENT

Midland Public Schools is requesting bids for an Integrated Pest Management program. Integrated Pest Management (IPM) is a pest management strategy that focuses on long-term prevention or suppression of pest problems with minimum impact on human health and environment. The Michigan Pesticide Control Act, as outlined in P.A. 171 and Regulations 636 and 637 now require all schools to adopt such a program. Midland Public Schools adopted this policy on June 12, 1995.

A site inspection may be conducted after the pre-bid meeting. If you plan to inspect the buildings, arrangements must be made ahead of time by calling Michael Moeggenberg, 989-923-5035. A building list will be issued at the pre-bid meeting.

MINIMUM SPECIFICATIONS FOR IPM SERVICES

Services are to be bid according to the following minimum specifications. Indicate your compliance with or variance from specifications in the space provided at the right. Failure to comply with these minimum specifications may disqualify your bid.

1. Inspect all buildings prior to bid. _______________________

(Present service provider is not required to inspect)

2. Perform monthly building inspections and provide a schedule for the monthly building inspections. _______________________

(Up to Thirty Service Calls included as part of contract, not billed separately.)

3. Check the incident log in the main office during each visit.___________________

4. 24-hour turn around time on service call. (Up to thirty service calls per year included in contract pricing.) ____________________

5. Meet all requirements as outlined in PA 171. ____________________

6. Provide Midland Public Schools with SDS and current Certificate of Liability Insurance. ____________________

7. 3-year contract to be reviewed annually. ____________________

8. Provide monthly billing. ____________________

(Note any discounts for district to pay for the year upfront)

9. Provide phone number and contact person responsible for Midland Public Schools account. ____________________

10. Technician providing monthly service will report to main office before inspecting building. Identification will be required. ____________________

11. If required, pesticides will be applied according to all safety guidelines and signs will be posted indicating application. ____________________

12. At no time will pesticides be applied while students are in attendance.____________________

13. A copy of the inspection report will be provided to the main office. ____________________

14. Building administrator must be notified before applying any pesticides____________________ (Some parents have requested to be notified prior to any application of pesticides.)

Terms:

Remarks:

Company: ____________________________________

Signature:_____________________________________

Address: _____________________________________

Date: ______________________________

City/State: _____________________________________

Phone: _____________________________

Email: _____________________________

Contractor Pricing

Year 1 Over Thirty Service Charge Pay Upfront Savings

Year 2 Over Thirty Service Charge Pay Upfront Savings

Year 3 Over Thirty Service Charge Pay Upfront Savings

Building

Address

Telephone

Adams Elementary School

1005 Adams Drive Midland, MI 48642

989-923-6049

Carpenter Pre-Primary School

1407 W. Carpenter St.

Midland, MI 48640

989-923-6529

Chestnut Hill Elementary School

3900 Chestnut Hill Dr.

989-923-6649

Plymouth Elementary School

1105 E. Sugnet

989-923-7665

Siebert Elementary School

5700 Siebert St.

989-923-7629

Woodcrest Elementary School

5500 Drake St.

989-923-7849

Building

Address

Telephone

Jefferson Middle School

800 W. Chapel Ln.

989-923-5899

Northeast Middle School

1305 E. Sugnet

989-923-5785

Central Park Elementary/Auditorium

305 E. Reardon.

989-923-6836

H. H. Dow High School

3901 N. Saginaw Rd.

989-923-5399

Midland High School

1301 Eastlawn Dr.

989-923-5199

Administration Center Campus Bus Garage, Warehouse,Grounds

600 E. Carpenter St.

989-923-5035

Fast Ice Drive Building

215 Fast Ice Drive

989-923-5035

Affidavit of Bidder –Familial Relationships Form

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the __________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of _________________________________, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public ______________ County, Michigan My Commission Expires:___________ Acting in the County of :___________

. Iran Economic Sanctions Act Certification

I am the ____________ (insert title) of _________________________ (insert bidder company name), or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of pest management services to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________

By: __________________________

Its: __________________________

Business Reference Form

Bidder:_______________________________________________________________

The bidder must provide 6 business references.

Reference name: __________________________________Contact:_____________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:__________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:__________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided: