Mid-Size Vehicles

The Illinois Department of Children and Family Services (DCFS) is conducting a one-time Invitation for Bid (IFB) procurement for mid-size vehicles under contract PO26-558. DCFS seeks to purchase up to 15 seven-passenger gasoline vans to support staff travel for meetings, home visits, and provider monitoring, as well as to facilitate youth transportation. All vehicles must be new, unused, current manufacturer models in production at time of order, or alternatively, previous model year vehicles (2020-2025) with full manufacturer warranties; delivery is required by July 31, 2026. Vehicles must comply with federal and state motor vehicle safety standards, environmental regulations, and EPA fuel economy classifications, and vendors must be authorized dealers or manufacturers capable of providing genuine original equipment manufacturer (OEM) parts and comprehensive pre-delivery services including cleaning, engine tuning, system testing, and fluid/lubricant filling. Deliveries are scheduled to the Central Management Services Division of Vehicles at 200 East Ash Street, Springfield, Illinois, with F.O.B. Destination terms and Monday through Friday delivery windows from 8:30 a.m. to 2:00 p.m. Central Time. Award will be made to the lowest priced responsive and responsible bidder whose bid meets all specified criteria, and all bids must be submitted electronically through BidBuy by May 26, 2026, with bids remaining firm for 90 days from opening. Required submissions include the Vendor Disclosure form or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans.

No specific set-asides for small businesses, minority-owned businesses, women-owned businesses, or veteran-owned businesses are identified in this solicitation; however, bidders may claim Illinois Business Preference or Domestic Product Preference by completing required affidavits or designations. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The contract term extends from execution through October 31, 2027, and is contingent upon availability of appropriated funds; the State reserves the right to place orders of any value without vendor cancellation or hold restrictions and may terminate the contract for convenience with thirty days' written notice or immediately for cause without penalty. No bid bond or performance bond is required for this procurement, and a $15 fee is required from any bidder awarded a contract valued at $1,000 or more, to be deducted from the first payment issued. Specific award values or budget ranges are not disclosed in the available solicitation materials; however, the maximum contract amount will be entered by the State prior to contract execution.