Microsoft 365

The City of Philadelphia Procurement Department is soliciting bids for Microsoft 365 software through the PHLContracts portal. This procurement opportunity encompasses software licensing and related services, with vendors required to submit pricing based on unit costs and optional discounts for each listed item. Vendors must complete a comprehensive bidding process that includes navigating multiple required tabs within the online portal (General, Items, Questions, Terms & Conditions, Attachments, and Summary), designating their Local Business Entity (LBE) certification status, addressing all mandatory questions, and accepting the terms and conditions prior to submission. Bidders are required to provide product literature at the City's request and attach all relevant supporting documentation to substantiate their quote submissions. The evaluation criteria focus on pricing competitiveness, with awards anticipated to be made based on unit cost analysis and any discounts offered. The solicitation was posted on April 7, 2026, with a submission deadline of April 14, 2026.

While the Local Business Entity (LBE) Program designation does not apply to the Software Program itself, vendors must still declare their LBE status during the bidding process. The City of Philadelphia reserves the right to award this procurement to its current software vendors unless otherwise specified in Section A of the solicitation, which may limit opportunities for new vendor entrants. No specific incumbent vendors, current contractors, or existing technology integration requirements are detailed in the available documentation. The solicitation does not specify a particular budget range or award value; however, the City's approach of potentially defaulting to existing vendors suggests this may represent a renewal or continuation of established software licensing agreements rather than a completely open competition.