Seller_Software_Program_Checklist_B2626819.pdf

This is a seller checklist for the Software Program bidding process administered by the City of Philadelphia Procurement Department through the PHLContracts portal. The checklist provides step-by-step instructions for vendors submitting quotes for Microsoft 365 software to the City of Philadelphia in Pennsylvania. The document outlines the procedural requirements for completing and submitting a bid response through the online portal, including navigation through multiple tabs (General, Items, Questions, Terms & Conditions, Attachments, and Summary) and validation checkpoints that must be satisfied before submission. Vendors must designate Local Business Entity (LBE) certification status, though the LBE Program does not apply to the Software Program itself, and must address all mandatory questions and accept terms and conditions prior to submission.

Pricing for software purchases will be evaluated based on unit costs and optional discounts entered by vendors for each listed item. The City of Philadelphia reserves the right to award purchases to its current vendors unless otherwise specified in Section A of the solicitation. Vendors are required to submit product literature at the City's request and attach all relevant documentation to support their quote submissions through the Attachments tab of the bidding platform.