Microfilm Collection Newspaper Subscription

The Florida Department of State is seeking to renew its annual subscription for microfilm of five Florida newspapers through a single-source procurement with ProQuest, LLC. As required by Florida Statutes, the Division of Library and Information Services is requesting this subscription to maintain newspaper resources for state agencies, library staff, and the general public. The subscription period is from January 1, 2023 to December 31, 2023, with an estimated cost of $59,436. ProQuest, LLC is identified as the sole source provider, as they hold the copyright on the editorially created indexes and are the sole source for producing microfilm of the specified newspaper titles. The justification for the single-source procurement is that ProQuest, LLC is the sole holder of the copyright and the sole vendor capable of producing the microfilm.

This procurement is limited to ProQuest, LLC as the sole source provider. There are no set-aside designations or restrictions on the types of organizations that can respond. The Department of State has confirmed that the commodities and services are available only from this single source. The Department will provide notice of its intended decision to enter into a single-source purchase contract as required by the Florida Administrative Code and Florida Statutes. The current incumbent vendor is ProQuest, LLC, and the contract value is estimated at $59,436.