DOS-SS-22.23-037 ProQuest, LLC_PUR_7776_Description_of_Intended_Single_Source_Purchase.pdf
PDF 16 KB Posted
- Attached to
- Microfilm Collection Newspaper Subscription
- Solicitation number
- SS-03344
- Issued by
- Leon County, Florida
About this file
This document is a "Description of Intended Single Source Purchase" from the Florida Department of State regarding the renewal of an annual subscription for microfilm of five Florida newspapers. The Division of Library and Information Services is requesting this subscription as required by Chapter 257.04(4) of the Florida Statutes to maintain newspaper resources for state agencies, library staff, and the general public. The subscription period is from January 1, 2023 to December 31, 2023, and the estimated cost is $59,436. ProQuest, LLC is identified as the sole source provider, as they hold the copyright on the editorially created indexes and are the sole source for producing microfilm of the specified newspaper titles.
The justification for the single source procurement is that ProQuest, LLC is the sole holder of the copyright and the sole vendor capable of producing the microfilm. The Department of State has confirmed that the commodities and services are available only from this single source. The Department will provide notice of its intended decision to enter into a single-source purchase contract as required by the Florida Administrative Code and Florida Statutes.
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Text version
PUR 7776 (Revised 07/2022) Page 1 of 2
Incorporated by Reference: Rule 60A-1.045, F.A.C.
DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
AGENCY: Florida Department of State
TITLE: Microfilm Collection Newspaper Subscription
Short description of the commodity or service desired: Renewal of annual subscription on
Microfilm for five (5) Florida Newspapers
CONTACT
Name: Katrina Youman
Address: 500 S. Bronough Street, Tallahassee, FL 32399
Telephone: (850) 245-6590
Email: Purchasing@dos.myflorida.com
Internal tracking number, if any: DOS-SS-22/23-037
Date posted: 11/16/2022 Last day for receipt of information: 12/9/2022
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.
Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):
45131507, Processed Microfilm
Quantity or Term (as appropriate):
January 1, 2023- December 31, 2023
Requestor (division, bureau, office, individual, as appropriate):
Division of Library and Information Services
Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
Chapter 257.04(4), Florida Statutes states that the Division of Library and Information Services
"shall maintain and provide research and information services for all state agencies." The
Library's newspapers on microfilm collection is timeless, durable, and comprehensive. It allows the State Library to provide much needed newspaper resources for library staff and state employees, as well as the general public.
This purchase will be for the following five (5) newspapers: Tallahassee Democrat, Florida
Times Union, Orlando Sentinel, Pensacola News Journal and Tampa Bay Times.
PUR 7776 (Revised 07/2022) Page 2 of 2
Incorporated by Reference: Rule 60A-1.045, F.A.C.
Intended Single Source:
ProQuest, LLC
Estimated Dollar Amount:
$59,436.00
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):
ProQuest, LLC is the sole holder of the copyright in the ProQuest editorially created indexes, and the sole source of such works in microform. ProQuest, LLC institutes to be the solitary vendor to provide production of microfilm for the particular titles listed.
Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):
Cathy Moloney, Chief of Bureau of Division of Library Information Services
Amy Johnson, Director Division Library Information Services
Antonio Murphy, Director of Administrative Services
Katrina Youman, Purchasing Manager
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-
1.045, Florida Administrative Code, and section 120.57(3), F.S.
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