Metal Detectors (Annual Contract)

Savannah-Chatham County Public School System is requesting proposals for Bid 23-12 Metal Detectors (Annual Contract), with proposals due July 28, 2022 at 1:00 p.m. Addendum #1 was posted July 13, 2022 and extended the original deadline; bidders must acknowledge receipt of the addendum on the Certification Form or face non-responsive status.

The scope covers metal detection equipment to be supplied on an annual basis. All goods must be new equipment, not factory seconds, refurbished, rebuilt, used, or surplus items. The contractor must provide a standard manufacturer warranty and guarantee labor and products free of material defects and workmanship for a minimum of twelve months from acceptance.

The initial contract term does not exceed one year from execution, with the District retaining the right to extend the agreement for two additional one-year periods by mutual written consent. Performance must commence by the insertion date specified in the executed agreement. Monthly invoices must include the purchase order number, project name, site description, work description, and solicitation number, submitted to both the Accounts Payable Department and the Emergency Management Coordinator. The District commits to payment within forty days of invoice receipt upon proper documentation.

The contractor must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 / $2,000,000), commercial automobile liability ($1,000,000 / $2,000,000), workers' compensation at statutory limits, and umbrella coverage ($1,000,000 / $1,000,000), naming SCCPSS as an additional insured. Liquidated damages of $500 per day apply for unexcused delays in delivery. The District may terminate for convenience with fourteen days' notice or for cause immediately upon breach, criminal charges, safety concerns, or employment law violations. The District reserves audit rights for six years following contract termination.