Metal Detector Rental

The Wisconsin State Fair Park has issued a Request for Bid (RFB 18-027-O) seeking rental services for metal detection equipment for its annual State Fair and potential additional events. The procurement targets approximately 38 walk-through metal detectors comparable to the Garrett PD6500i model and 38 hand-held metal detectors meeting Garrett Super Scanner V specifications, along with a minimum of 150 personal effect trays. The primary deployment will be for the Wisconsin State Fair scheduled from August 2-12, 2018, with equipment setup and calibration required by 4:00 PM on August 1, 2018. Bidders must provide comprehensive services including delivery, installation, calibration, and equipment takedown, with bid responses due by January 30, 2018, at 2:00 PM CST. Evaluation criteria will focus on lowest responsive, responsible bidder, with mandatory qualifications including being in business for a minimum of three years prior to the RFB release date. The contract is structured for an initial one-year period with potential renewals for up to two additional one-year terms through mutual written agreement.

The solicitation includes provisions for a permissive 5% price preference for Minority Business Enterprises and Disabled Veteran-Owned Businesses, allowing these certified businesses to submit qualifying bids up to 5% higher than the apparent low bid. Cooperative purchasing provisions enable Wisconsin municipalities to potentially utilize the same contracted rates. No minimum order quantities are guaranteed, and payment will be processed within 30 days of receipt per Wisconsin Prompt Payment Law, contingent upon equipment meeting all specified requirements. While specific budget ranges are not explicitly detailed, bidders must submit unit pricing in U.S. dollars, with pricing remaining firm for the initial contract term. Any potential price increases would require 30 calendar days' advance written notice and approval from the Contract Manager, with supporting documentation required for documented industry-wide cost increases. The solicitation also offers flexibility for extending contract pricing to other State of Wisconsin Government agencies and authorized users through the Wisconsin Cooperative Purchasing Service.