RFB 18-027-O - Addendum 1.doc

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED & ADDRESSED TO:

Remove from bidder list for this commodity/service. (Return this page only.)

Wisconsin State Fair Park 7722 W. Greenfield Avenue

West Allis, WI 53214

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

ADDENDUM #1:

REQUEST FOR BID #18-027-O

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Bids MUST be in this office no later thanfillin "Date and time"

Name (Contact for further information)fillin "Contact Person"

Marty Kowalski

fillin "Date"

Quote Price and Delivery FOBfillin "F.O.B /Destination"

Destination

FORMCHECKBOX

Fax bids are accepted

FORMCHECKBOX

Fax bids are not accepted

Item

No.

Quantity and Unit

Per Unit Total

BIDDER Q&A

Questions posed by bidders, and WSFP’s responses, are included on the following pages.

This form can be made available in alternate formats to individuals with disabilities upon request.

BIDDER QUESTIONS AND ANSWERS; RFB 18-027-O, METAL DETECTOR RENTAL

Q:

You stated that you may require units for future events as the need may arise. Would you like me to process a separate proposal as if you were to purchase the equipment?

A:

Regarding the ‘future events,’ our primary anticipated need is for rental of the metal detectors as described for the annual Wisconsin State Fair in August. However, we are a year-round entertainment and exposition venue, and occasionally, we play host to larger events requiring a secured perimeter. As of right now, we don’t have anything on the calendar, but the idea is that if the need arises, this bid will allow us to rent detectors for those events without needing to do a separate bid. We’re not looking to purchase any detectors at this time.

Q:

[We] noticed there was no specification for whether you would require operational assistance for the duration of the event. Am I correct in assuming that technicians would be required to train security staff on site and not be required to work the entire duration of the 11-day event?

A:

Wisconsin State Fair Park will hire event staff to conduct screenings. In recent years, our rental provider did not keep staff on hand during the run of the fair, but did provide a phone number for a technician that could respond to questions or issues.

Q:

Do you have a layout of where the units will be installed on the fairgrounds? If not could you provide me with the amount of entrances and whether they are located inside or outside. As well as accessibility such as stairs, elevators, and ramps.

A:

We’ve decided not to publicly release a map as part of the bid for security reasons. However, we can say there are a total of 10 entrances- 8 for the general public, and 2 employee entrances. All are located outdoors at grade level, and can be easily accessed by truck during setup. Stairs, elevators, or ramps will not be encountered.

Q:

We have a model that’s directly comparable to the Garrett PD6500I but due to its weight and cost we keep a relatively low amount in stock ~10-20. The Garrett PD6500I and our Model the MD-33 both have 33 zones of detection. We would like to quote our MD-6 though which has been used at the Nebraska state fair to great effect, the only difference being 6 zones of detection rather than 33. In your opinion would this negatively effect our bid to the point of non-consideration? I can provide manuals and technical documents for your review if you’d like.

A:

All equipment bid must be functionally similar to the Garrett PD6500i. The MD-33 appears to be a comparable unit, and would be an acceptable alternative. The MD-6 does not appear to be a comparable unit.

Q:

I see that we are required to provide 150 Personal Effect trays but there is no mention as to whether tables will be provided by us or you. I wanted clarification that we would not be required to supply the tables.

A: The rental provider will not be required to provide tables as part of this bid. Wisconsin State Fair Park will be responsible for provision of tables.

Q: Any time a unit is used outside a canopy must be provided even though a GarrettPD6500I and our MD-33/6 have an IP rating of 65 its still highly advised. Will canopies be provided if units are being outside or would we supply them?

A: As in recent years, all screening operations will occur under tents/canopies. Wisconsin State Fair Park will be responsible for provision of tents. The rental provider will not be required to provide any tents.

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