Mercer County HDQs Roof Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Highways District Ten, is soliciting competitive quotations for a complete roof replacement project at the Mercer County Headquarters facility located at 454 New Hope Road, Princeton, West Virginia 24740. The procurement, identified as CRFQ 0803 DOT2600000017, seeks the replacement of the existing ballasted roofing system with a fully adhered membrane roofing system, including all materials, labor, equipment, and incidental costs necessary to complete the work. The specifications require a minimum high-density cover board consisting of two layers with staggered joints and low-rise foam insulation with a minimum depth of 2.5 inches and an average R-value of R-25 at minimum. A mandatory pre-bid meeting was held on September 25, 2025, at 9:00 a.m. at the project site, with technical questions required to be submitted by 10:00 a.m. on October 3, 2025. The solicitation closes on October 14, 2025, at 1:30 p.m., with bids to be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Vendors must acknowledge receipt of all addenda (Addendum No. 1, 2, and 3) and submit an Addendum Acknowledgement Form with their bid proposal, as failure to acknowledge addenda may result in bid disqualification. Contact for inquiries is John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov.

The solicitation documents do not specify set-aside designations, restrictions based on organization type, disadvantaged enterprise preferences, or incumbent vendor information. Bidders are required to submit a Drug Free Affidavit certifying compliance with federal and state drug-free workplace requirements and maintain a drug-free workplace throughout the contract period. A bid bond is required as a financial guarantee of good faith bidding, with the bond amount to be calculated as a percentage of the total bid submission and issued by a surety authorized to conduct business in West Virginia. The procurement documents do not explicitly state an award value or budget range for the roof replacement project. All offers are subject to the terms and conditions contained in the complete solicitation documentation, including the updated Terms and Conditions document provided with the addenda. The contract award will be based on evaluation of compliant bids submitted in accordance with all solicitation requirements and specifications.