Medium-heavy duty truck and off-road equipment repairs

The City of Naperville is soliciting sealed bids for medium-heavy duty truck and off-road equipment repairs through Bid No. 25-273, covering comprehensive repair services for its fleet of approximately 110 medium and heavy-duty trucks and 35 pieces of off-road equipment. The procurement seeks qualified service vendors to provide labor, equipment, supplies, and materials for engine, transmission, hydraulic, and electronic system repairs, with services to be performed at the contractor's facility located within 30 miles of the City. Bidders must have a minimum of five years of experience servicing commercial, industrial, or government accounts and provide three references. The bid is structured into two categories: Medium-Heavy Duty Truck Repair and Off-Road Equipment Repair, with contractors required to submit hourly labor rates, after-hours rates, and parts markup percentages. Key evaluation criteria include vendor experience, repair capabilities, and compliance with insurance requirements. The bid is due electronically through DemandStar on October 1, 2025, at 2:00 p.m., with a proposed contract term of two years from January 1, 2026, through December 31, 2027, and the option of three additional one-year renewals.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the bid documents. The contract is contingent on annual City Council funding approval, and the City reserves the right to award multiple contracts and adjust quantities without penalty. Estimated annual parts spend is $26,000 for truck repairs and $15,000 for equipment repairs, though these amounts are not guaranteed. The total potential contract value is approximately $41,000 annually. Contractors must maintain commercial general liability, automobile liability, and workers' compensation insurance, with the City named as an additional insured. The City retains the right to terminate the contract with a thirty-day written notice and will review any submitted exceptions to general terms and conditions. While no incumbent vendors were identified, the bid documents indicate that the City has a historical spend analysis underlying the estimated parts and service quantities.