Medical Supplies Virginia Western Community College

The Virginia Community College Shared Services Center (SSC) is soliciting sealed bids for the procurement of medical supplies and paramedic equipment for teaching purposes at Virginia Western Community College. This is a one-time spot purchase rather than a long-term contract, with delivery required to 3082 Colonial Avenue SW, Roanoke, Virginia 24015 by June 1, 2026. The solicitation encompasses approximately 30 line items of medical equipment and supplies, including endotracheal tubes, oxygen masks, IV administration sets, suction catheters, intubation kits, ARS Needle Decompression Kits, Thomas ET Tube Holders, and a Philips Lumify S4-1 ultrasound unit with Aquasonic ultrasound transmission gel, with quantities ranging from single units to multiple cases. Qualified vendors must provide firm unit pricing that includes all transportation and delivery charges to the specified site, submit detailed quotes with signed acknowledgment of the addendum through the eVA electronic bidding system, and coordinate delivery with at least forty-eight hours' notice. Award will be made to the lowest responsive and responsible bidder based on net prices; bids must be received electronically by May 4, 2026, at 2:00 PM local time, with questions due by April 23, 2026, at 2:00 PM. Bidders must provide manufacturer documentation for any proposed equivalent or substitute products, as the Commonwealth reserves the right to determine equivalency. All bids remain valid for 30 days from submission, delivery is winner-take-all with no partial deliveries accepted, and contractors are responsible for off-loading materials at the delivery location.

This solicitation is designated as a small purchase set-aside with award priority given to Department of Small Business and Supplier Diversity (DSBSD)-certified micro businesses and small businesses, including women-owned and minority-owned businesses with current DSBSD certification as of the bid due date. All vendors must register in eVA and are subject to transaction fees of 1 percent capped at $500 for DSBSD-certified small businesses and 1 percent capped at $1,500 for other businesses, assessed per purchase order. Offerors are required to submit a Small Business Subcontracting Plan demonstrating efforts to achieve the Commonwealth's statewide goal of 42 percent of purchases from certified small businesses. Contractors must maintain workers' compensation insurance, employer's liability coverage of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth named as an additional insured. Standard manufacturer warranties apply to all goods, and payment will be made in accordance with Virginia's Prompt Payment provisions. The solicitation documents do not specify the total contract value or budget range, indicating that award will be determined based solely on the lowest responsive bid submitted by qualified vendors.