Medical equipment calibration & testing

The State of Maine Division of Purchases is requesting quotations for medical equipment calibration and testing services with quotes due December 5, 2012. A local-vendor preference applies to in-state bidders or Maine-manufactured commodities when prices, quality, and availability are equal.

The scope encompasses semi-annual preventive maintenance and calibration verification of a hospital's medical equipment inventory, with the first inspection required before April 26, 2013 and subsequent inspections every six months thereafter. The vendor must maintain an updated equipment database, perform incoming inspection of new equipment within one week of receipt, provide corrective maintenance when available, and supply clinical engineering consultation. Inspections must be completed within 30 days of the due date, with inspection stickers applied to each device. The vendor must submit preventative and repair reports no later than one month following service completion, provide proof of licensure, attend hospital safety orientation prior to on-site service delivery, and notify the hospital of any medical alerts or recalls affecting inventoried equipment. A hard copy of testing and preventative maintenance procedures for each piece of equipment must be submitted. Travel costs are included in the contracted services with no additional charge.

Award will be made on best value considerations, including product quality, specification conformity, delivery dates, and overall cost to the state. Bidders must submit separate unit prices for each item with all transportation and freight charges prepaid unless otherwise specified. The state reserves the right to increase or decrease ordered quantities by up to 10% and to reject any or all quotes. Questions must be submitted through the official Question and Answer portal; inquiries obtained through other methods will not be considered valid.