Medical Center of Deltona Artwork

Halifax Health, a special taxing district hospital operating three inpatient facilities with 673 beds across Florida, is soliciting qualified vendors through Invitation to Bid (ITB #PROJ-26-029) to provide artwork selection, placement, and installation services for the Medical Center of Deltona (MCD), a 43-bed separately licensed facility in Volusia County. The procurement encompasses artwork for three major expansion initiatives: a Medical/Surgical Fourth Floor buildout of approximately 10,420 square feet containing 17 patient rooms and support spaces; a Medical/Surgical Sixth Floor buildout of approximately 21,405 square feet containing 30 patient rooms and support spaces; and an Emergency Department First Floor expansion of approximately 25,155 square feet containing 13 exam rooms and 6 observation rooms with associated staff and patient support spaces. The artwork must be positive in nature, utilize inviting colors, and convey optimism and tranquility while reflecting Florida's landscape, architecture, and lifestyle to support Halifax Health's mission of creating a healing environment for patients, visitors, and staff; acceptable mediums include print/giclee on wrapped canvas, print/giclee on metal or acrylic, and photography framed or on acrylic for Medical/Surgical floors, with wood-framed and matted prints specified for the Emergency Department. Bidders must submit artwork proposals in Excel format with preliminary placement lists detailing location, mount type, medium, hardware specifications, matting details, and matting dimensions; generate visual renderings of artwork layouts in PDF format; provide itemized cost breakdowns; and assist in finalizing artwork placement with clearly identified installation processes and timelines. Required qualifications include current Florida Department of State Division of Corporations registration, IRS W-9 Form submission, references from similar work completed within the past three years, and completion of all required attestation forms. The deadline for submission questions is February 25, 2026, at 12:00 PM EST, with addenda posted tentatively by February 27, 2026, at 2:00 PM EST, and bid responses due by April 6, 2026, at 2:00 PM EST; electronic submission through the Halifax Health Procurement Portal is mandatory, with hardcopy, email, and facsimile submissions rejected. Evaluation criteria emphasize artwork quality, appropriateness to healthcare environment, vendor experience with similar healthcare installations, installation capability, and cost competitiveness.

No set-aside designations or disadvantaged enterprise restrictions are specified in this solicitation; however, all vendors must attest compliance with federal, state, and local employment and equal opportunity laws and maintain written sexual harassment policies in accordance with applicable regulations. Vendors must also certify they are not barred from contracting with any unit of local government in Florida due to tax delinquency with the Florida Department of Revenue unless actively contesting such liability through established statutory procedures; complete Human Trafficking Attestation forms confirming they do not use coercion for labor or services as defined under Florida Statutes Section 787.06; submit notarized Sworn Statements regarding public entity crimes pursuant to Florida Statutes Section 287.133(3)(a); provide Scrutinized Companies certifications confirming non-listing on boycott or restricted activities lists; and submit Foreign Country of Concern attestations confirming they are not owned by or organized under the laws of Foreign Countries of Concern. The contract is structured with an initial one-year term effective from the Notice of Intent to Award posting, with automatic renewal for two additional successive one-year periods, and either party may terminate upon 30 days' notice. Pricing must include all product costs, hardware, warranty, training and service maintenance if applicable, and freight/handling; minimum warranty shall be twelve months or the manufacturer's standard warranty whichever is greater, beginning upon acceptance and installation; delivery is F.O.B. Destination, prepaid and allowed, within approximately 20 days of order receipt during warehouse hours of 7:00 AM to 2:00 PM EST Monday through Friday excluding holidays; and payment terms are NET 45 days after Halifax Health acceptance in accordance with Florida's Prompt Payment Act. No sales tax applies as Halifax Health is Florida sales tax exempt, and all vendors considered distributors must provide authorized distributor letters from manufacturers. The bid does not specify an estimated contract value or budget range, requiring vendors to propose pricing based on the artwork scope and project specifications outlined in the solicitation documents.