Medical Billing

The Kansas Office of Veteran's Services, through the Kansas Department of Administration, is seeking competitive proposals for comprehensive medical billing and collections services for the Kansas Veterans Home in Winfield and the Kansas Soldiers Home in Fort Dodge. The solicitation targets qualified vendors to provide administrative support for medical billing across Medicare Part A and B, Medicaid, Managed Care, and commercial insurance payers, with an anticipated combined daily census of 190 residents. Key deliverables include monthly reports due by the eighth of each following month, quarterly performance reports by the fifteenth, and an annual comprehensive report by June 15. Vendors must comply with HIPAA privacy standards, CMS and KanCare billing regulations, and maintain robust data security protocols including encryption and secure file transfer. The Request for Proposal (RFP) closes on December 2, 2025, at 2:00 PM CST, with contract execution expected January 1, 2026, and a five-year contract term extending through December 31, 2030. Bidders may be required to present proposals to a Procurement Negotiation Committee and must submit cost proposals using the provided cost sheet, which must distinguish between included services and billable add-ons.

The procurement allows for potential bidder preference for Disabled Veteran Owned Businesses and Certified Business categories, with appropriate supporting documentation required. All bidders must be registered with the State of Kansas and comply with the Immigration Reform and Control Act of 1986. Vendors must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and maintain appropriate professional liability and cybersecurity insurance. While no specific incumbent vendor is mentioned, the contract allows for incremental price increases up to 5% annually for years two through five, with payment terms set at Net 30 days. Bidders must provide onsite or virtual presence as requested and maintain responsiveness to facility inquiries within 24 hours for urgent matters and 48 hours for standard requests. The State reserves the right to accept or reject any bid responses and verify the tax status of potential contractors and subcontractors. Although a specific budget range is not explicitly stated, the comprehensive nature of services and the multi-year contract suggest a significant potential contract value aligned with the medical billing needs of two veterans' facilities.