Media Storage Services RFP

The Michigan Department of Technology, Management & Budget (DTMB) issued Request for Proposal (RFP) No. 171 180000003469 for Media Storage Services, seeking comprehensive media storage solutions including microfilm, magnetic tape, and optical disc storage. The solicitation was originally posted on SIGMA VSS on September 13, 2018, with proposals due by October 11, 2018. The procurement sought a vendor capable of providing secure storage, retrieval, and management of various media types with specific technical capabilities and service standards. Evaluation criteria included technical merit, with proposals assessed by a Joint Evaluation Committee using a 100-point scoring system that considered detailed procedural capabilities, vendor responsiveness, and service quality. Hyland Software, Inc. was the sole proposer and received a technical score of 90/100, with minor point deductions for lack of procedural detail. The RFP contemplated a three-year contract with potential for two additional one-year renewal options, focusing on precise storage and retrieval services with specified rates for different container sizes and service activities.

No specific set-aside designations were noted for disadvantaged or minority-owned businesses, and Hyland Software, Inc. was not classified as a Service-Disabled Veteran Owned Business (SDVOB). The total contract award amount is $249,710.76, with monthly costs of $6,936.41 and annual costs of $83,236.92. Pricing included varied storage rates such as $1.42 per small microfilm container and $2.65 per standard container, with additional fees for retrieval, return, and inspection services. No incumbent vendor was mentioned, suggesting this might be a new or re-competed service requirement. The procurement did not indicate specific technology integration requirements beyond the media storage and retrieval services. The contract appears to be a comprehensive solution for managing and storing various media types for the Michigan DTMB, with clear pricing structures and performance expectations.