Media Monitoring Services

The Abraham Lincoln Presidential Library and Museum (ALPLM) in Springfield, Illinois is seeking a comprehensive media monitoring service for nationwide news tracking across various platforms including news sites, social media, radio, and television broadcasts. The Request for Quote (RFQ) requires vendors to provide advanced media monitoring capabilities, including sentiment analysis, audience estimation, broadcast story clips, automatic report generation, pawall access, notification systems, journalist databases, AI-assisted contact searches, and news release distribution tools. Potential contractors must have a minimum of five years of experience in the field and be prepared to submit detailed quotes using the provided quote submission template. The procurement is specifically for St. Clair County, with quotes due by June 10, 2025, at 10 am central time. Evaluation criteria will focus on meeting minimum requirements and pricing, with the ALPLM reserving the right to award to the lowest-priced vendor that meets all specified criteria. The contract term is anticipated to be one or two years, and vendors must keep their pricing valid for 90 days from submission.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Quotes exceeding $50,000 will require additional procurement documentation, and the state reserves significant discretion in the award process, including the ability to reject all offers, award partial contracts, or waive minor defects. While a specific budget range is not detailed, the procurement suggests a comprehensive media monitoring service that will likely involve a substantial annual investment. Payment will be processed in accordance with the State Prompt Payment Act, with invoicing expected upon completion of all vendor responsibilities. The procurement is subject to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes requirements for insurance coverage, including $1,000,000 in general commercial liability and auto liability, as well as worker's compensation insurance as required by law. The contract will be contingent on appropriation availability, with the state maintaining the right to terminate the contract without penalty if funding is insufficient.