Updated Request for Quote~2.docx

R E Q U E S T F O R Q U O T E

Quotes are due no later than 06/10/25 at 10 am central time

Project Title Media-monitoring service

Scope/Specifications

The ALPLM is seeking a service to monitor news media and social media for mentions of the ALPLM and to help us contact news media. To meet our needs, the service must:

· Monitor news sites and social media platforms nationwide for mentions of the ALPLM and related topics

· Monitor radio and TV broadcasts nationwide for mentions of the ALPLM and related topics; provide clips of any broadcast stories

· Estimate the audience and equivalent advertising value for all mentions

· Offer sentiment analysis of mentions

· Allow access to news articles that are behind paywalls

· Allow automatic generation of reports on news mentions and trends

· Allow searches of past mentions going back at least a year

· Send notifications to email about any ALPLM mentions in the news or social media

· Offer national database of journalists, bloggers and influencers, with email addresses, phone numbers and other contact information

· Allow searches of the database by beats, jobs, locations, target audience, etc.

· Offer AI assistance in searches for contacts

· Provide tool to create and update contact lists from the database; unlimited number of lists

· Offer tool for sending news releases so they appear to come directly from the ALPLM

· Offer analysis of news release effectiveness, such as open rates

· Allow at least three users at one time

· Submit invoices for payment

Vendor Criteria

The vendor must have at least five years of experience in the field.

Vendor Quote

Complete the section below and submit this as your quote, along with any other attachments, to the ALPLM contact above prior to the due date and time.

PROJECT TITLE:

COMPANY NAME:

CONTACT NAME:

EMAIL ADDRESS:

PHONE #:

TOTAL QUOTE for One Year Service($):

DATE:

TOTAL QUOTE for Two Year Service($):

DATE:

EXPECTED DELIVERY/ AVAILABILITY DATE:

VENDOR COMMENTS:

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are attached. If the quote total exceeds $50,000, Vendor shall complete and submit either Forms A (if Vendor is not registered in the Illinois Procurement Gateway) or Forms B (if Vendor is registered in the Illinois Procurement Gateway), which are attached.

Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED

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