Medford Office - Interior Foliage Plants Maintenance

SAIF Corporation is seeking qualified vendors to provide interior foliage plants maintenance services for their Medford, Oregon office located at 990 N. Phoenix Rd., Suite 101, through a competitive Invitation to Bid (ITB 405). The procurement involves comprehensive plant maintenance for a diverse inventory including Pothos, Spider Plants, Croton, Neanthabella Palm, Ficus, Aralia, Zamifolia, and Schefflera Arboricola. Required services encompass weekly maintenance activities such as watering, fertilizing, debris removal, pruning, shaping, insect control, repotting, and cleaning decorative planters. Bidders must submit proposed monthly costs and anticipated annual increases for a three-year contract term, with bids due by March 20, 2025 at 3:00 PM PT and the contract commencing on June 1, 2025. Key evaluation criteria include cost, references, and maintenance capabilities, with the contractor being responsible for replacing unhealthy plants due to improper maintenance.

SAIF Corporation strongly encourages participation from COBID-certified businesses, specifically targeting Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Emerging Small Businesses (ESB), and Service Disabled Veteran businesses. Bidders must provide 2-4 professional references and their certification number if applicable. Insurance requirements are stringent, mandating workers' compensation coverage, commercial general liability insurance ($500,000 per occurrence/$1M aggregate), and automobile liability insurance ($1M). No reimbursable expenses will be permitted under the contract, and the contractor assumes responsibility for plant health maintenance while being exempted from damages resulting from theft, vandalism, or unauthorized plant movement. Although a specific budget range is not disclosed, the three-year contract suggests a substantial commitment to maintaining a professional interior plant environment at the SAIF Corporation Medford office.