Solicitation ID 405 Invitation to Bid Feb 26 2025.pdf

saif.com

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February 27, 2025

SAIF Corporation invites you to submit a bid to provide interior foliage plants maintenance services at SAIF’s regional office located in Medford, Oregon per the specifications on the following page.

Bids should include a proposed monthly cost for services, and any anticipated annual increases over a three-year contract term.

If your bid is selected, you will be expected to enter into a contract, effective June 1, 2025, using SAIF’s standard Vendor Services Contract, a copy of which is also enclosed with this letter.

If you do elect to submit a bid, please also provide the following information with your bid:

1. If certified by Oregon’s Certification Office of Business Inclusion and Diversity

(COBID) as a Disadvantaged Business Enterprise, Minority Business Enterprise, Women Business Enterprise, Emerging Small Business, or Service Disabled

Veteran business, the proposer is encouraged to call this to SAIF’s attention, and to provide the certification number; and

2. names and telephone numbers of two to four individuals whom SAIF can contact to discuss the qualifications of proposer.

If you are interested in bidding, please upload your bid in the supplier response record by clicking this link and entering your username and password. Once logged in, click on

"View My Responses" under the Sourcing Events section, then click the “ID” to open the supplier response record. You must first click the "I am Interested" blue button then you may upload your bid in the "Supplier Attachments" section. Click the “Submit” blue button when you are ready to submit your bid. If you have any questions regarding this invitation to bid, please submit them in the “Ask a Question” box in the "Question and

Answers" section and then click "Submit Question" blue button. If you have questions about accessing the supplier response record, please contact procurement@saif.com.

Bids must be submitted not later than March 20, 2025, 3:00 PM (PT), to be considered.

Thank you for your time in considering this invitation to bid.

Sincerely, Bridget Deal, SAIF Procurement Coordinator https://saif.agiloft.com/logins/saif-login.htm mailto:procurement@saif.com

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Scope of work:

A. Provide weekly maintenance of SAIF-owned interior foliage plants, current inventory list below, at SAIF’s office located at 990 N. Phoenix Rd., Suite 101, Medford, Oregon

97501, as follows:

1. water and fertilize plants;

2. remove plant debris from plants and planting areas;

3. prune, shape, and shine plants;

4. inspect plants and spray for control of insects;

5. repot and stake plants; and

6. clean all decorative planters.

B. Furnish all labor, equipment, and supplies, preferably environmentally friendly products, necessary to provide the Services.

C. Ensure that all plants remain healthy and vigorous. Remove and replace, at vendor’s expense, all plants that are not healthy and vigorous, or that are lost or damaged due to improper watering, improper pruning, improper spraying, or neglect on the part of the vendor. Plants removed are the property of vendor. Replacement plants are the property of SAIF, and vendor shall notify SAIF when replacement plants are put in place.

D. Vendor is not responsible for plants damaged or destroyed due to circumstances beyond vendor’s control, including moving of plants by anyone other than vendor, theft, or vandalism. Plants damaged are only to be replaced with prior approval of SAIF’s

Facilities Services Supervisor.

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SAIF Contract No. ______

Vendor Services Contract

This vendor services contract is between the State Accident Insurance Fund

Corporation, an Oregon independent public corporation dba SAIF Corporation (“SAIF”), and ___________________ (“Contractor”).

The parties agree as follows:

1 Statement of Work Contractor shall provide the services described in the Statement of Work attached as Exhibit A (the “Services”).

2 Consideration

2.1 As payment in full for the Services and subject to the terms of this contract, SAIF shall pay Contractor as set forth in Exhibit A. SAIF shall reimburse Contractor for travel-related and other expenses only to the extent provided in Exhibit A.

2.2 SAIF is not required to pay Contractor for any Services, unless the Services are complete, conform to the specifications in the Statement of Work and otherwise conform to the warranty and other terms of this contract.

2.3 The maximum, not-to-exceed amount payable to Contractor under this contract is . Contractor shall not submit invoices for, and SAIF is not required to pay, any amount in excess of this amount, unless the contract is amended to permit additional compensation. If this maximum amount is increased by amendment of this contract, the amendment must be signed by both parties before Contractor performs any

Services subject to the amendment.

3 Term This contract is effective on _______ and expires on _______ unless otherwise extended under section 17, or terminated under section 12 or section 15.

4 Confidentiality

4.1 Contractor shall protect Confidential Information from unauthorized disclosure and use. “Confidential Information” means any information about an injured worker, a

SAIF-insured employer, a SAIF employee or SAIF’s information and security systems obtained by Contractor or its employees or agents in the performance of this contract.

Contractor shall not use Confidential Information for purposes other than those directly related to the purposes of this contract. Contractor shall not disclose Confidential

Information to third parties without SAIF's prior written consent. Contractor may disclose Confidential Information to Contractor’s employees or consultants only as permitted by this contract, and only on a “need-to-know” basis, and only after the employee or consultant has agreed to be bound by all of the terms of this contract related to the nondisclosure of information. The limited disclosure right granted in the preceding sentence does not constitute a grant of ownership or license rights in any

Confidential Information.

4.2 Other than information about injured workers, “Confidential Information” does not include information that (a) becomes generally available to the public other than as a result of a disclosure by Contractor or any of its employees or agents; or (b) was in

Contractor’s possession before it was disclosed by SAIF, or (c) was independently developed by Contractor without the use of SAIF’s Confidential Information.

4.3 Contractor acknowledges that the disclosure by Contractor of any Confidential

Information will immediately give rise to continuing irreparable injury to SAIF and

Page 4 of 16: ITB 405 - Medford Office - Interior Foliage Plants Maintenance others that is inadequately compensable in damages at law. Accordingly, and without prejudice to any other remedy available to SAIF, SAIF may seek injunctive relief for

Contractor’s disclosure of Confidential Information.

4.4 Contractor’s obligations with respect to confidentiality survive termination of the contract.

5 Independent Contractor/Responsibility for Taxes and Withholding

5.1 Contractor shall perform all Services as an independent contractor. Contractor has no authority to incur or create any obligation for or to legally bind SAIF in any way.

SAIF may (a) determine and modify the delivery schedule for the Services and

(b) evaluate the quality of the completed performance; however, SAIF shall not control the means or manner of Contractor's performance. Contractor shall determine the appropriate means and manner of performing the Services.

5.2 Nothing in this contract is intended to make Contractor an “officer,” “employee,” or “agent” of SAIF, as those terms are used in Oregon Revised Statutes (ORS) 30.265.

5.3 Contractor shall pay all taxes applicable to payments made to Contractor under this contract and, unless Contractor is subject to backup withholding, SAIF is not required to, and will not, withhold any amounts from these payments to cover Contractor's tax obligations. Contractor is not eligible for any social security, unemployment insurance, or workers' compensation benefits from payments made to Contractor under this contract, except as a self-employed individual.

6 Representations and Warranties Contractor represents and warrants to SAIF that:

6.1 Contractor will perform the Services in a timely and workmanlike manner using qualified personnel acting in accordance with applicable professional standards.

6.2 All Services conform to the specifications, capabilities, characteristics, functions, and performance standards in the Statement of Work, are free from error or defect that materially impairs use, and are free from defects in materials, workmanship, and design

(except to the extent that the design is dictated by SAIF).

6.3 Contractor is not in violation of, charged with, or, to the best of Contractor’s knowledge, under any investigation with respect to violation of, any law, ordinance or regulation or any other requirement or order of any governmental or regulatory body, court, or arbitrator applicable to delivery of the Services, and Contractor’s delivery of the Services will not violate any such law, ordinance, regulation, requirement, or order.

6.4 Contractor is qualified to do business in the State of Oregon and has the authority to enter into this contract. Contractor possesses all required professional licenses to perform its obligations under this contract, and failure to maintain any such licenses shall constitute a material breach. This contract constitutes a valid and binding obligation of Contractor, enforceable in accordance with its terms.

6.5 If Contractor is currently employed by the State of Oregon or the federal government, Contractor’s performance under this contract creates no potential or actual conflict of interest as defined by ORS Chapter 244 and no rules or regulations of

Contractor’s employing agency (state or federal) prohibit Contractor’s activities under this contract.

6.6 Contractor has no interest, and will not acquire any interest, direct or indirect, that would conflict with its obligation to perform under this contract.

7 Subcontracts/Assignment/Successors in Interest

7.1 Contractor shall not assign or transfer any rights in this contract, or delegate any duties, without first obtaining SAIF's prior written consent, which consent may not unreasonably be withheld. However, upon written notice to SAIF Contractor may assign its rights in this contract and delegate its duties under it to a successor to Contractor’s business by (a) merger, (b) a sale of all or substantially all of Contractor’s assets

Page 5 of 16: ITB 405 - Medford Office - Interior Foliage Plants Maintenance relating to this contract, or (c) a sale of a controlling interest of Contractor’s capital stock, as long as Contractor’s successor agrees in writing to assume Contractor’s duties under this contract.

7.2 Contractor shall not enter into any subcontracts for delivery of any of the

Services without SAIF’s prior written consent. SAIF’s consent to any subcontract does not relieve Contractor of any of its duties under this contract.

7.3 This contract is binding upon and inures to the benefit of each of the parties, and, except as otherwise provided in the contract, their permitted legal successors and assigns.

8 Access to Records

8.1 Contractor shall maintain all financial records relating to the subject matter of this contract in accordance with generally accepted accounting principles ("GAAP"). In addition, Contractor shall maintain any other records, books, documents, papers, plans, or writings pertinent to this contract in such a manner as to document clearly

Contractor's performance of its duties under this contract. Contractor shall retain and keep accessible all such financial records, books, documents, papers, plans, and writings for a minimum of six years, or such longer period as may be required under applicable law, following final payment and termination of this contract, or until the conclusion of any audit, controversy, or litigation arising out of or related to this contract, whichever date is later.

8.2 Contractor shall permit SAIF, the Oregon Secretary of State's Office, and the federal government, and their duly authorized representatives access to, and allow them to make excerpts and transcripts of, Contractor’s financial records, books, documents, papers, plans, and writings, for the purpose of auditing Contractor’s performance of its duties under this contract.

8.3 The Oregon Secretary of State is an intended beneficiary of this section 8.

9 Indemnification

9.1 Contractor shall indemnify and hold SAIF, the State of Oregon, and their officers, employees, and agents harmless against all claims, suits, actions, losses, damages, liabilities, costs, and expenses, including attorney fees, resulting from, arising out of, or relating to the acts or omissions of Contractor or its officers, employees, subcontractors, or agents under this contract. The State of Oregon and its agencies are intended beneficiaries of this obligation to indemnify.

9.2 SAIF shall provide prompt written notice to Contractor of any claim for which indemnification is expected.

9.3 Contractor’s obligation to indemnify under this section 9 survives termination of the contract.

10 Reserved

11 Insurance Contractor shall obtain, from an insurance company authorized to do business in the State of Oregon, and shall maintain for the duration of this contract including any extensions, and for any period of Contractor liability continuing after termination of the contract, all of the insurance set forth in the attached Exhibit B. SAIF must be named as an additional insured under all commercial general liability and automobile liability policies required under the contract.

12 Termination

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12.1 This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' notice to the other party, in writing and delivered by certified mail or in person.

12.2 Termination of this contract does not discharge either party from any obligations or liabilities already accrued prior to termination or any claim based on any breach of this contract occurring prior to termination, including any breach of a

Contractor warranty or any default or defect in Contractor performance that has not been cured. The rights and remedies of each party under this section are not exclusive, and are in addition to any other rights and remedies provided by law or under this contract.

13 Controlling Law/Venue This contract is to be construed according to the laws of the State of Oregon without regard to principles of conflicts of law, and applicable federal law. Any action or suit brought by the parties relating to this contract must be brought and conducted exclusively in the Circuit Court of the State of Oregon for Marion

County in Salem, Oregon or, if a claim must be brought in a federal forum, in the

United States District Court for the District of Oregon. Contractor hereby consents to the personal jurisdiction of these courts, waives any objection to venue in these courts, and waives any claim that either forum is an inconvenient forum. Neither this section nor any other term of this contract may be construed as a waiver by SAIF or the State of Oregon of any form of defense or immunity, including sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the

Constitution of the United States, or otherwise, from any claim or from the jurisdiction of any court.

14 Force Majeure Neither party is responsible for delay or default caused by fire, riot, acts of God, war, terrorism, or other similar events beyond a party's reasonable control.

15 Severability If any term of this contract is determined, to any extent, to be invalid or unenforceable, the parties intend that the remainder of this contract not be affected, and each remaining term of this contract be valid and enforceable to the fullest extent permitted by law. Any invalid or unenforceable term is to be replaced by a mutually acceptable term which, being valid and enforceable, comes closest to the intention of the parties underlying the invalid or unenforceable term. If deletion or replacement of the invalid or unenforceable term materially changes this contract or causes completion of either party’s obligations to be unreasonable, either party may terminate this contract without further obligation or liability upon written notice to the other party.

16 Waiver The failure of either party to enforce any term of this contract does not constitute a waiver by that party of that or any other term.

17 Amendment This contract may not be supplemented, extended, or amended, in any manner whatsoever, except by written instrument signed by the parties.

18 No Third-Party Beneficiaries SAIF and Contractor are the only parties to this contract and the only persons who may enforce this contract. Nothing in this contract gives or is intended to give, any benefit or right to third persons unless these persons are individually identified by name and expressly described as intended beneficiaries of this contract. Except as otherwise stated in this contract, the State of Oregon and its agencies are not intended beneficiaries of this contract.

19 Notices Except as otherwise expressly provided in this contract, any communications between the parties, or notices to be given under this contract, must

Page 7 of 16: ITB 405 - Medford Office - Interior Foliage Plants Maintenance be given in writing by personal delivery, express courier, facsimile, or United States

Postal Service, postage prepaid, to Contractor or SAIF at the address or number set forth below in this section, or to such other addresses or numbers as either party may later indicate pursuant to this section. Any communication or notice so addressed and mailed is deemed to be given five days after mailing. Any communication or notice delivered by facsimile is deemed to be given on the day the transmitting machine generates a receipt of a successful transmission of the notice, if transmission was during normal business hours, or on the next business day, if transmission was outside normal business hours. To be effective, any notice transmitted by facsimile must be confirmed by telephone notice to the receiving party’s authorized representative. Any communication or notice given by personal delivery is deemed to be given immediately upon delivery, provided delivery is made to the authorized representative indicated below.

If to SAIF: If to Contractor:

SAIF Corporation

Attention: Procurement Attention:

400 High Street SE

Salem, OR 97312 , Phone: 503.373.8000 Phone:

Fax: 503.373.8020 Fax:

Email: procurement@saif.com Email:

20 Certification of Tax Compliance By signing this contract for Contractor, the undersigned hereby certifies under penalty of perjury that the undersigned is authorized to act on behalf of Contractor and that, to the best of the undersigned's knowledge, Contractor is not in violation of any Oregon Tax Laws. For purposes of this certification, "Oregon Tax Laws" means a state tax imposed by ORS 320.005 to 320.150 and

403.200 to 403.250 and ORS chapters 118, 314, 316, 317, 318, 321, and 323, and local taxes administered by the Department of Revenue under ORS 305.620.

21 Entire Agreement This contract constitutes the entire agreement between the parties with regard to its subject matter. There are no understandings, agreements, or representations, oral or written, by or between the parties relating to the subject matter of this contract that are not specified in this contract. Each party, by the signature below of its authorized representative, hereby acknowledges that it has read this contract, understands it, and agrees to be bound by its terms.

22 Reserved

23 Advertising Contractor will not, without the prior written approval of SAIF, publish or use any advertising or promotion piece that mentions SAIF or infers a relationship between Contractor and SAIF.

24 Health and Safety Protocol All employees and agents of vendor, contractor, and other third parties who will perform services at SAIF facilities are required to follow the

COVID-19 protocol described in Exhibit C.

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(The remainder of this page is blank

Signature page follows)

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25 Contractor Data

FEDERAL TAX I.D. NUMBER _________________

STATE TAX I.D. NUMBER _________________

Each party is signing this contract on the date stated opposite each party’s signature, and this contract is effective as of the last date signed below.

CONTRACTOR:

(contractor name)

By:

Date

Name:

Title:

SAIF:

State Accident Insurance Fund Corporation, an Oregon independent public corporation dba SAIF Corporation

By:

Date

Name:

Title:

SAIF Facilities Director Review:

SAIF VP of Corporate Services Review:

SAIF Contract Review:

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EXHIBIT A

STATEMENT OF WORK

CONTRACT FOR SERVICES

Part I. The Services.

(Work to be done; schedule of work; criteria for acceptance by SAIF.)

The contents of this statement of work (“SOW”), inclusive of exhibits, constitutes the

“Services”. Contractor shall ensure its employees, agents, and representatives are familiar with the requirements contained herein.

Part II. Special Considerations.

(Special terms applicable to this contract.)

General [on-site] Facilities Requirements.

As a workers’ compensation carrier, SAIF knows that accidents can happen. If an accident that results in the release and/or exposure of OPIM (defined as blood or “other potentially infectious materials”) occur, Contractor shall immediately notify SAIF’s

Facilities Services Supervisor with details as to the location, date, and time of the release of OPIM, so that SAIF may take corrective actions to limit potential exposure to others. Contractor’s failure to report such incidents may be construed as a breach of contract. Contractor must ensure its staff is trained annually in the proper use of personal protective equipment, and safe materials handling.

Contractor shall schedule all Services in advance with SAIF’s Facilities Services

Supervisor and shall check-in and out at each visit with a member of SAIF’s staff.

Except as noted below, Contractor shall perform the Services during normal business hours of 7:00 a.m. to 5:30 p.m. pacific time, Monday through Friday. However, any work that in the opinion of SAIF’s Facilities staff will disturb building users must be performed outside normal business hours, and scheduled in advance with SAIF’s

Facilities Services Supervisor .

Contractor shall protect surrounding structures and vehicles in work areas. Contractor is responsible for any damage to SAIF property or employees, or to the persons or property of any third-party caused by Contractor’s performance of the Services.

Contractor shall remove and properly dispose of all trash and debris generated by

Contractor’s performance of the Services.

SAIF is a Tobacco-Free Workplace. SAIF campuses are entirely tobacco free, including all SAIF buildings, leased or owned, all parking garages and parking lots, and all areas where SAIF-sponsored off-site conferences and meetings are held.

Contractor’s employees or agents may not use tobacco products or any form of smokeless devices while they are on SAIF-owned or SAIF-controlled campuses.

Examples of prohibited products implicated in this policy include, but are not limited to, cigarettes, cigars, pipes, e-cigarettes, vaporizers, and smokeless tobacco.

Contractor and Contractor’s employees shall not use SAIF’s telephones for personal use except in the event of an emergency.

Contractor shall contact SAIF’s Facilities Services Supervisor during regular business hours, or SAIF’s after-hours on-call provider at 800.346.4544 x54 for any issues that arise during the Services, including, but not limited to, broken glass, an unlocked door, Page 11 of 16: ITB 405 - Medford Office - Interior Foliage Plants Maintenance broken water pipes, or any other condition that would lead a reasonable person to believe such condition could be a hazard to human health or safety, or could be a sign of property, structural, or building damage.

Contractor shall supply Safety Data Sheets (“SDS”) to SAIF Facilities for all new or replacement materials Contractor proposes to use prior to using them. SAIF shall make available to Contractor all SDS for hazardous substances that SAIF has placed on or about the facilities in which Contractor may be working. SAIF’s SDS and hazardous communication policies and procedures are available in the Corporate Services Division and can be accessed by contacting 503.315.3102.

Vendor Identification and Facility Security:

If provided to Contractor by SAIF, Contractor’s employees or agents must use a SAIF-issued access card and swipe it each time they enter SAIF buildings. Contractor’s employees or agents shall follow these procedures while on SAIF premises:

• If you have forgotten your badge, please report to reception to get a temporary badge after 8:00 a.m. Do not ask a SAIF employee to let you in.

• If you have lost your badge, reach out to your SAIF contact for a replacement.

• Contractor’s employees or agents shall not prop secure doors open or allow others to follow them into any entrances without swiping their own access card to enter any of SAIF’s buildings.

• If you see someone gain access to the building who does not have an access card, ask them to show you one. If they don’t have one, please escort them to reception, or contact your SAIF representative to come do so.

• When you enter or exit the building, make sure the doors shut completely behind you.

• Only use the ADA (Americans with Disabilities Act) door operator, when necessary, not as a tool of convenience.

Contractor’s employees or agents, while on SAIF premises, must wear a SAIF-issued

Vendor identification badge, or an item of clothing or apparel that clearly identifies the name of the Contractor’s business (e.g. hat, shirt, coat, or company uniform).

SAIF will assign an access card to each of Contractor’s employees or agents that are assigned to work in SAIF’s facilities. Contractor must notify SAIF of changes to its employees or agents that will work in SAIF’s facilities prior to the employee’s start and end date and Contractor must communicate all physical security expectations to all employees.

Contractor Background Check Obligations:

1) Contractor, at Contractor’s expense, must conduct a criminal background check for each of its Employees, as well as for the employees of its subcontractors or representatives, that fall within the criteria contained in this section (collectively

"Contractor Employees").

2) Contractor hereby represents and warrants that no Contractor Employee with any criminal conviction, as defined in subsection 3, below, will have direct contact with, or access to

a) SAIF employees;

b) Injured workers;

c) Any facility owned, operated, or otherwise controlled by SAIF;

d) Information related to injured workers, whether on-site or by remote access;

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e) Information related to SAIF’s policyholder customers, whether on-site or by remote access; or

f) Employees or locations of any policyholder customers of SAIF.

3) The criminal background check process shall address, at a minimum, the following parameters for adult convictions and timeframes:

a) Convictions relating to fraud or theft in the last five years.

b) Major felony crimes against a person including, but not limited to, murder, attempted murder, manslaughter, vehicular homicide, rape, sexual assault, felony assault/battery, or felony abuse regardless of the amount of time that has elapsed since the conviction. SAIF reserves the right, in its sole discretion, to consider individual factors for convictions 15 years or older that are subject to this subsection 3.

4) The criminal background check must be conducted prior to initial access by

Contractor Employees. Contractor agrees to allow SAIF to audit Contractor’s criminal background check process to ensure compliance with this section. Additionally, all

Contractor Employees have the responsibility to self-disclose any of the criminal conviction types noted above that occur during this contract. Any such disclosures must occur within three business days of the conviction. Failure of the Contractor to comply with the terms of this section shall be a material breach of the contract, and may result in the immediate termination of this, or any other, contract with SAIF.

5) Nothing in this requirement shall be construed as any attempt to impose any requirement that violates any governmental law, rule, or regulation limiting the timing or nature of any such criminal background checks by potential applicants of

Contractor (generally referred to as “ban the box” restrictions). Contractor is solely responsible for performing any criminal background checks in accordance with all relevant laws, regulations, rules, and ordinances.

SAIF-Observed Holidays

Contractor is not required to perform any of Services on the following SAIF holidays:

New Year’s Day (January 1)

Martin Luther King Jr. Day (third Monday in January)

President’s Day (third Monday in February)

Memorial Day (last Monday in May)

Juneteenth (June 19)

Independence Day (July 4)

Labor Day (first Monday in September)

Veterans Day (November 11)

Thanksgiving Day (fourth Thursday in November)

Day after Thanksgiving Day (fourth Friday in November)

Christmas Eve (December 24)

Christmas Day (December 25)

If a holiday falls on a Saturday, the preceding Friday will be recognized as the holiday. If a holiday falls on a Sunday, the following Monday will be observed as the holiday. In cases of inclement weather, Contractor shall call the number on the back of the access card to confirm whether SAIF’s office is open. Contractor does not need to perform Services if SAIF’s office is closed.

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Key Persons:

SAIF shall have the right to request in writing the removal of any of Contractor’s employees performing the Services on SAIF’s site for any reasonable cause, describing the basis of such request for removal. Upon receipt of such request, Contractor shall promptly remove such employee from the performance of the Services. Contractor will work with SAIF to find a suitable replacement. SAIF shall have the option, but no requirement, to review and interview any new or replacement Key Personnel proposed by Contractor.

Part III. Payment Terms.

(Payment schedule, payments for particular deliverables, hourly rates, applicable acceptance criteria, retention of payments, not to exceed amount, and any other payment terms.)

Contractor shall submit invoices for Services performed and allowable expenses incurred. Each invoice must describe with particularity all Services and expenses for which payment is requested, and must include the dates the Services were performed or expenses were incurred. Contractor shall provide itemized receipts documenting any travel-related expense allowed under Exhibit A for which Contractor is requesting reimbursement. Contractor shall mail invoices to SAIF at the address given in section

19, or to such other address as SAIF provides by written notice to Contractor.

Part IV. Travel and Other Expenses.

SAIF will not reimburse Contractor for any expenses under this contract.

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EXHIBIT B

INSURANCE

During the term of this contract, Contractor shall maintain in force, at its own expense, each insurance described below:

1. Required by SAIF (if Contractor is a subject employer under ORS 656.023)

Workers’ Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers’ compensation coverage for all their subject workers.

2. Required by SAIF

Not required by SAIF

Professional Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 each claim, incident or occurrence, and insuring against damages caused by error, omission or negligent acts related to the Services.

3. Required by SAIF

Commercial General Liability insurance covering bodily injury and property damage in a form and with coverages that are satisfactory to SAIF. This insurance must include personal and advertising injury liability, products and completed operations. Coverage may be written in combination with automobile liability insurance (with separate limits). Coverage must be written on an occurrence basis.

Combined single limit per occurrence must be not less than $500,000 for each job site or location. Each annual aggregate limit must be not less than $1,000,000.

4. Required by SAIF

Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 each accident for bodily injury and property damage, including coverage for owned, hired or non-owned vehicles, as applicable.

5. Notice of cancellation or change. There must be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without

30 days prior written notice from Contractor or its insurers to:

SAIF Corporation

Attn: Procurement

400 High Street SE

Salem, OR 97312

Email: procurement@saif.com

6. Certificates of insurance. As evidence of the insurance coverages required by this contract, Contractor shall furnish acceptable insurance certificates to

SAIF Corporation

Attn: Procurement

400 High Street SE

Salem, OR 97312

Email: procurement@saif.com prior to commencing performance of the Services. The certificate must specify all of the parties who are additional insureds. Insuring companies or entities are subject to SAIF’s reasonable acceptance. If requested, Contractor shall provide complete

Page 15 of 16: ITB 405 - Medford Office - Interior Foliage Plants Maintenance copies of insurance policies, trust agreements, etc. to SAIF. Contractor is financially responsible for all deductibles, self-insured retentions and self-insurance.

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EXHIBIT C

Health and Safety Protocol

Esteemed SAIF vendors and business partners:

As COVID-19 continues to affect our daily lives, SAIF extends its deepest sympathies to anyone who the virus has impacted negatively, either directly or indirectly. Along these lines, as a leader in Oregon Workers’ Compensation Insurance, SAIF strives to protect the health and safety of our employees, policyholders, and business partners. SAIF is proud of the steps we have taken to protect one another and our customers from

COVID-19 exposure. Unfortunately, it remains a top priority that these efforts continue.

Following updated CDC recommendations on protection from respiratory viruses, it is paramount that SAIF vendors and business partners do not visit SAIF facilities if you or an employee are feeling ill, exhibiting symptoms from common respiratory illnesses similar to COVID-19, the flu, or RSV, or have recently tested positive for any of these viruses. Likewise, if you or one of your employees has tested positive for any of these viruses after a recent in-person visit to SAIF facilities or with SAIF employees, it is essential that you immediately notify SAIF of the positive result so that we can take the necessary precautions to avoid further spread. Thank you for your concern and cooperation. By working together, we can help diminish the spread of respiratory viruses and limit the deleterious effects of its associated symptoms and illness. Feel free to contact us with any questions or concerns. SAIF greatly appreciates your services and cooperation.