Mechanical Maintenance-Criminal Justice Training Center

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training (DOCJT), issued a Request for Proposal (RFP) for mechanical maintenance services at the Criminal Justice Training Center located on the Eastern Kentucky University campus in Richmond, Kentucky. The procurement seeks comprehensive mechanical, electrical, and plumbing maintenance services including preventative maintenance, service, repair, and equipment replacement across 27 categories of equipment such as fluid coolers, air handling units, boilers, heat pumps, generators, switchboards, lighting systems, and plumbing fixtures. Vendors must have a minimum of ten years' experience in mechanical and electrical maintenance, hold a valid mechanical license, maintain service vehicles within 60 miles of the facility with emergency response times of one hour and non-emergency response times of 24 hours, and provide 24/7 service availability. The mandatory site visit was scheduled for October 20 or 22, 2020, between 9:00 AM and 1:00 PM EST at 4449 Kit Carson Drive, Richmond, Kentucky 40475, with a limit of two vendor representatives per visit on a first-come, first-served basis. Written questions were due by October 12, 2020, with Commonwealth responses issued by October 15, 2020, and a second round of questions due by October 26, 2020, with responses by October 29, 2020. Proposals were submitted via Secure File Transfer by November 19, 2020, at 3:30 PM EST in three separate sealed documents: technical proposal, cost proposal, and proprietary information. The evaluation committee scored proposals on technical merit (2,000 points) and cost (1,200 points) with possible oral presentations worth up to 400 additional points for a maximum score of 3,600 points. The contract term is two years from the effective date of January 1, 2021, with options to renew for four additional two-year periods upon mutual agreement, structured as firm fixed unit pricing on a monthly basis for preventative maintenance supplemented by hourly rates for emergency and non-emergency repairs plus a trip charge rate.

The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond to this procurement, nor does it identify any disadvantaged enterprise requirements. No incumbent contractor information or current vendor details are provided in the solicitation documents. Personnel working at the secure facility must pass drug testing, criminal background screening, and employment verification in accordance with Department of Criminal Justice Training security protocols, and all staff must maintain proper manufacturer training certifications. The contractor is required to carry commercial general liability insurance with limits of $2,000,000 general aggregate and $1,000,000 per occurrence, automobile liability insurance of $1,000,000 combined single limit, and workers' compensation coverage at Kentucky statutory limits with employer's liability of $1,000,000. The Commonwealth of Kentucky is tax-exempt and will make payment within thirty working days of invoice receipt; pricing must exclude federal excise tax and Kentucky sales or use tax. No specific award value or budget range is disclosed in the available solicitation documents.