Measure K Website Services

The County of San Mateo is soliciting proposals under Informal RFP No. 2027-RFP-00190 from qualified firms for technical, accessibility, and support services for the Measure K website (smcmeasurek.org), with questions and contract exceptions due November 11, 2026. Pricing must be presented separately from any other County web-services solicitation or agreement, and the scope is limited to this website.

Minimum qualifications require four years of similar service experience within the last seven years and SAM registration. Submission is required through the eProcurement portal at procurement.opengov.com/portal/smcgov, and the fee proposal must be a separate PDF file.

Required services include WordPress maintenance and security updates, accessibility compliance and remediation across Spanish, Chinese, and Tagalog, recurring monitoring and maintenance, content management support, and long-term continuity planning through at least 2043. The County owns all deliverables, including website files, source code, custom themes, configurations, and documentation.

The anticipated initial term is three years, with one County option to extend for a period not to exceed five years, exercisable at the County's sole discretion with thirty days' written notice before contract end. A draft standard contract template for agreements under $200,000 is attached.

Evaluation weights are Project Approach at 10 percent, Firm Qualifications at 25 percent, Team Qualifications at 20 percent, Interview at 20 percent, and Price at 25 percent, with the lowest-cost proposal awarded the price points. The County reserves the right to accept other than the lowest-priced offer and to reject any or all proposals. Technical proposals must address project approach, scope tasks and milestones, proposed schedule, innovations, performance measures, firm and team qualifications, and three references.

Responses to questions are due November 16, 2026, at 12:00 a.m., and proposals are due November 20, 2026, at 12:00 a.m.