MDPH-OPEM Warehouse Refrigeration - GRO40

The Massachusetts Department of Public Health (MDPH) Office of Preparedness and Emergency Management (OPEM) is seeking a qualified contractor through a Request for Quotes (RFQ) for the design, procurement, and installation of a walk-in refrigerator at their warehouse facility located at 20 Forge Parkway in Franklin, Massachusetts. The solicitation, issued under state-wide contract GRO40, requires a single contractor to provide and install a specific 40'W x 15'D x 8'10"H walk-in refrigerator with precise technical specifications. Key requirements include 4" thick insulated panels, temperature control capabilities between 36-46°F, remote monitoring features, and an electric locking system that integrates with the building's keycard badging system. Bidders must submit comprehensive quotes through the COMMBUYS system, including details on temperature uniformity guarantees, mechanical and installation warranties, scope compliance, cost breakdowns, and installation timelines. Critical dates include a site visit scheduled for October 30, 2024, from 9:30-10:30 AM, with questions due by October 25, 2024, and the final response deadline set for November 1, 2024, at 5:00 PM.

This procurement falls under the Massachusetts Small Business Purchasing Program (SBPP), which provides preference to eligible small businesses located in Massachusetts for contracts under $250,000. The contract term is four months, with a total duration ending February 28, 2027. The estimated total procurement value, including all potential renewals, is $40,000, with an annualized amount of $17,142.85. Specific vendor qualifications include the ability to install a refrigerator with a door opening of at least 48" wide to accommodate standard 48"x40" pallets, support floor load capacities up to 4,000 lbs per pallet, and accommodate material handling equipment such as manual or electric pallet jacks. The refrigeration unit will be placed adjacent to an exterior wall with 2-4 feet of service access space, and the drain line can run directly to the exterior wall. Electronic Funds Transfer payment is mandatory for any contract awarded through this solicitation, and vendors must demonstrate compliance with all technical and operational requirements specified in the RFQ documentation.