MDOT Bridge Joint Seals and Related Materials

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotation (RFQ 17A 260427-275) on behalf of the Maine Department of Transportation (MDOT) to establish a Master Agreement for bridge joint seals and related materials. The procurement encompasses 76 line items across multiple product categories, including compression seals (23 sizes ranging from 1/2" to 6" in width), silicone coated/pre-compressed foam seals (23 sizes), non-brand-specific gland seals (23 sizes), and supporting materials such as lubricant adhesive, sealant, primer, backer rod, splice adhesive, and transition/corner materials. All seal products will be measured in linear feet with estimated evaluation quantities of 100 linear feet per line item, while supporting materials will be evaluated at 1 unit each. Delivery is required to nine MaineDOT locations across five regions throughout Maine, with all products to be delivered in manufacturer's original, intact, labeled containers. Quotations must be submitted by June 1, 2026, at 4:00 p.m. EST via the State of Maine's Advantage Vendor Self Service (VSS) electronic procurement system on the completed Excel Bid Price Sheet, with all pricing submitted on a FOB Destination basis including materials, packaging, freight, shipping, handling, and delivery charges. The initial contract period runs from June 15, 2026, through June 30, 2027, with four optional one-year extension periods available through June 30, 2031. Bidders must provide manufacturer literature, equivalency documentation for alternative products, warranty information, and a Responsible Bidder Form certifying no debarment or prior contract terminations, and quoted prices must remain firm for a minimum of one year with any price adjustments requiring sixty days' advance notice and supporting manufacturer documentation.

The RFQ does not identify any specific set-aside designations or restrictions limiting response eligibility to particular types of organizations, though the State is exempt from sales taxes and will not reimburse bidders for proposal preparation costs. The solicitation anticipates making one award to the lowest qualified bidder meeting all specifications and requirements. Municipal, political subdivisions, and school districts in Maine may be permitted to access the resulting contract at the State's negotiated pricing if the bidder consents. The estimated annual usage quantities are provided for evaluation purposes only and do not represent guaranteed purchase amounts, with delivery required within a bidder-specified number of calendar days after receipt of order. No incumbent vendors or current contractors are identified in the solicitation documents, nor is any existing infrastructure or technology integration mentioned. Specific award values or budget ranges are not disclosed in the RFQ materials.