MDOC HC-medically necessary athletic shoes

The Michigan Department of Corrections issued Request for Proposal #180000002548 on May 31, 2018, for the supply of medically necessary athletic shoes to incarcerated individuals with qualifying medical diagnoses across 33 state correctional facilities and residential reentry programs located throughout Michigan. The procurement seeks approved athletic shoe brands and styles, specifically New Balance Training Shoe Style #624, Shoe Corporation Styles #2800 and #3700, and Bob Barker Company Styles #72D, #72E, and #72F, available in men's and women's sizes with multiple width options (D, 4E, and 6E widths). Shoes must feature solid black or white leather uppers, velcro closures (with specified lace closure modifications for certain styles and widths), cushioned arch and insoles, and non-marking soles with no metal parts, air pumps, or pockets. The RFP required submission of alternative sample shoes by 5:00 p.m. on June 5, 2018, with the final proposal deadline set for June 27, 2018, at 3:00 p.m. Eastern Time; bidders were required to submit proposals electronically through the Michigan SIGMA VSS system and provide four hard copies of technical proposals with separately sealed price proposals. A pre-proposal meeting was held on May 22, 2018, at 10:00 a.m. Eastern, and the deadline for bidder questions was May 30, 2018, at 3:00 p.m. Eastern. The evaluation criteria weighted technical factors at 90 points (50 points for product specifications and comprehensive size coverage, 40 points for service capabilities) and vendor qualifications at 10 points, with a minimum of 80 technical points required for pricing evaluation. The contract is structured as a three-year base term beginning August 1, 2018, with two optional one-year renewal periods, with standard stock items required to be delivered within fourteen calendar days of order receipt and specialty items within forty-five calendar days.

The procurement does not specify set-aside designations or restrictions limiting bidder eligibility, though the State reserves consideration of qualified disabled veteran status, prior performance history, and economic impact to Michigan in its award determination. No incumbent vendor information is identified in the RFP documents. Contractors must maintain Commercial General Liability insurance of $1,000,000 per occurrence and comply with all State physical and IT security policies, nondiscrimination laws, and background check requirements. Pricing must be quoted on an F.O.B. Destination basis with all transportation and freight costs included in the unit price, and contract pricing is firm for the initial three-year term with price adjustments permitted during option years based on documented changes in actual contractor costs supported by evidence such as the Consumer Price Index. The RFP does not establish minimum purchase quantities, and the State reserves the right to cancel orders for items on backorder and source from alternative vendors. While no specific award value or budget range is disclosed in the procurement documents, FY 2017 estimated usage data indicates anticipated annual demand across all shoe brands and styles totaling approximately 2,000+ pairs, with individual style projections ranging from 420 to 570 pairs annually. A Service Level Agreement imposes performance penalties of $100 per item for deliveries exceeding specified timeframes and an additional $500 penalty for orders delivered beyond 90 calendar days from order receipt.