MD26-15 Movie Viewing Public Performance License (UDC)

The State of Utah Division of Purchasing, conducting procurement on behalf of the Department of Corrections, has issued an Invitation for Bids (IFB) to procure public performance licenses for motion pictures shown across Utah's correctional facilities, including prisons, community correctional centers, and other designated correction locations (MD26-15). The procurement seeks a single contract award to the lowest cost responsive and responsible vendor for a five-year term, with vendors required to guarantee pricing for a minimum of two years. The deliverables include comprehensive licensing coverage for movies, documentaries, and streaming content from major Hollywood studios (including A24 Films, 20th Century Studios, DreamWorks, Lionsgate, MGM, Paramount, Sony Pictures, Universal, and Warner Bros.) as well as select titles from HBO and National Geographic, enabling 24/7 group viewing of licensed content across all authorized facility locations and program areas in compliance with federal copyright law. The licensing structure involves an all-inclusive annual fee assessed per fiscal year (July 1 through June 30) based on the number of active location and program areas, with provisions for mid-contract additions at prorated rates. Key objectives include ensuring legal copyright compliance for non-theatrical screenings and supporting facility programming while maintaining UDC's right to supplement with films from local rental sources. Bidders must submit responses through the state's U3P online system by the March 26, 2026 deadline, and all bids containing exceptions or additions to the standard terms and conditions will be rejected as non-responsive. Vendors must comply with state procurement procedures prohibiting communication with procurement staff except through the designated procurement officer, and are prohibited from beginning work or entering subcontracts until receiving a fully executed purchase order.

The procurement does not indicate specific set-aside designations for disadvantaged enterprises or restrictions on organization types beyond standard compliance requirements. Vendors must certify compliance with Utah Code provisions regarding boycott restrictions (specifically certification of non-engagement in boycotts of the State of Israel) and forced labor prohibitions, and are subject to background checks due to the secure facility nature of correctional institutions. All personnel accessing UDC premises must pass security checks and criminal background verification, with felony convictions or two or more misdemeanor convictions generally prohibiting facility access unless specifically approved by the Division Director; no individuals under age 18 are permitted on facility property. Contractors must maintain comprehensive insurance coverage including commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, comply with E-Verify employment eligibility verification, and maintain workers' compensation insurance. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they specify an explicit budget range or award value; pricing will be determined competitively through the bid submission process using the provided price sheet. Payment shall be made annually in accordance with the Utah Prompt Payment Act, within thirty days of invoice receipt.