MCCC 2026-27 Rock Salt Bid

Van Cleef Engineering, Inc., on behalf of the Montgomery County Consortium of Communities is requesting sealed bids for rock salt supply to 62 participating townships, boroughs, and school districts across Montgomery County, Pennsylvania, with bids due September 10, 2026 at 2:00 PM via PennBid and an anticipated award date of October 9, 2026.

Rock salt must meet PennDOT specifications (March 2003 or latest amendment) and ASTM D632-94 Type 1 Grade 1 standards: minimum 95.0% sodium chloride content, moisture content not exceeding 2.0%, and uniform anti-caking treatment at a minimum of 20 PPM. Bidders must provide pricing for both delivered and non-delivered salt on a per-ton FOB delivered basis with no fuel or transportation surcharges permitted without municipal approval. The estimated total demand is 62,339 tons across both categories, with individual agency orders ranging from 44 tons to 10,000 tons. Contract term runs October 1, 2026 through April 1, 2027.

The successful bidder must maintain workers' compensation insurance with minimum limits of $100,000 per accident and $500,000 policy limit, commercial general liability insurance with $2,000,000 general aggregate and $1,000,000 per occurrence limits, and automobile liability insurance with $1,000,000 combined single limits. A performance bond equal to 100% of the bid amount and compliance with Pennsylvania Prevailing Wage Act requirements are mandatory. Standard deliveries must occur Monday through Friday between 7:00 AM and 3:30 PM with 72-hour lead time; emergency deliveries must be available 24/7 with 8-hour response. The bidder bears responsibility for 125% of costs if failing to meet the 72-hour standard delivery window.

Bid security of a certified check or bid bond equal to 10% of the total bid amount, issued by a Pennsylvania-licensed surety, is required. Payment terms are Net 30 days from receipt of proper invoice following delivery and acceptance. Questions are due September 2, 2026; addenda will be issued by September 4, 2026. Three bidders submitted proposals; pricing for both categories ranged from $73.00 to $89.90 per ton, with total bids spanning approximately $4.58 million to $5.60 million.