Matt Bell and Ordon's Orvis Window Replacement

Escambia County, Florida is seeking bids for a window replacement project at the Matt Bell and Ordon's Orvis Buildings, which house the county's Tax Collector and Supervisor of Elections main offices located at 213 Palafox Place in Pensacola. The Invitation to Bid (ITB) requires the removal and replacement of east-facing windows on the second floor, with a focus on addressing leaking windows in these historic buildings. Vendors are strongly encouraged to attend a non-mandatory pre-bid meeting on January 8, 2026, at 9:00 a.m. to verify the specific windows requiring replacement. The deadline for submitting questions is January 9, 2026, at 2:00 p.m., with bid responses due electronically by January 13, 2026, at 2:30 p.m. through the county's e-procurement portal. Bidders must submit a lump sum pricing for the window replacement work and include a 10% owner's contingency, with award to be made on an all-or-none basis to the most responsive and responsible bidder submitting the lowest bid. The successful contractor must complete the project within 90 consecutive calendar days from the Notice to Proceed, with an additional 30 days allowed for final completion.

Bidders must possess appropriate licensure under Florida Statutes Chapter 489 and provide a bid surety of 5% of the total bid price. Comprehensive insurance requirements include general liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), workers' compensation, business auto liability ($1,000,000 per accident), and three-year products/completed operations coverage. Performance and payment bonds covering 100% of the contract value are mandatory, with sureties authorized in Florida. The contractor will be responsible for all debris removal, site protection, and compliance with OSHA and building safety codes. Liquidated damages are set at $904.00 per calendar day for delays beyond the specified completion date. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, contractors must demonstrate compliance with state and federal requirements. The project involves a single location with no indication of an incumbent vendor, focusing solely on window replacement for two county administrative buildings. Though a specific budget is not disclosed, the requirement for a 10% owner's contingency suggests some financial flexibility for potential unforeseen circumstances during the project.