Materials and Supplies

The Energy Resource Center (ERC), a 501(c)(3) nonprofit organization, is issuing an Invitation to Bid (IFB) for weatherization materials to support the Colorado Weatherization Assistance Program for the 2024-2025 program year. The procurement covers materials for energy efficiency improvements in low-income residential dwellings across multiple Colorado counties, including Alamosa, Denver, Jefferson, El Paso, and Boulder. Specific materials include furnaces, HVAC supplies, insulation, air sealing equipment, refrigerators, and safety equipment. Vendors must submit electronic proposals through the Rocky Mountain E-Purchasing System by the May 24, 2024 deadline, with bids covering the period from July 1, 2024, through June 30, 2025. Evaluation criteria include delivery time, material quality, and lowest price, with ERC reserving the right to award bids to multiple vendors across total category or individual item categories. Vendors must commit to supplying materials to five specified warehouse locations within five working days of purchase order receipt and provide a one-year warranty on materials.

The procurement is funded by multiple entities, including the U.S. Department of Energy, Colorado Energy Office, and Xcel Energy, with procurement governed by 2 CFR 200 and 10 CFR 440 Appendix A. While no specific set-aside designations are explicitly mentioned, vendors must comply with anti-discrimination regulations and confidentiality requirements. Vendors will need to demonstrate compliance with various state and federal regulations as part of their bid submission. The solicitation does not specify a precise budget range or award value, but bidders are required to include projected cost increases and all shipping fees in their pricing. Prospective vendors must be prepared to provide comprehensive documentation of their ability to meet the technical specifications and regulatory requirements of the weatherization materials procurement. The multi-county scope suggests a potentially significant contract opportunity for suppliers of energy efficiency materials and equipment.