Material IFB.doc

2024-2025 (Program year runs July 1, 2024 thru June 30, 2025) Invitation to Bid for

Weatherization Materials

Submission deadline: May 24, 2024 Energy Resource Center

General Information

1) Energy Resource Center (ERC) is a 501 (c) (3) organization which operates the Weatherization Assistance Program, funded by the U.S. Department of Energy, the Colorado Energy Office, Xcel Energy, and other public and private entities. The Energy Resource Center (Agency) is a tax exempt federally funded non-profit organization that keeps people warm and safe by providing no cost weatherization, insulation, furnace services and essential health and safety repairs to eligible low-income households. Over 1000 homes were serviced last program year.

2) Procurement of materials for the Weatherization Assistance Program (WAP) is governed by 2 CFR 200 and 10 CFR 440 Appendix A.

3) ERC is requesting bids on pricing for materials to be used in the implementation of the WAP program.

4) “Weatherization” means insulation, air sealing, HVAC, and other general repairs in residential dwellings for the purpose of increasing energy efficiency, safety, and comfort for the occupants. More information on the WAP can be found at https://energyoffice.colorado.gov.

5) ERC operates out of four offices in Colorado: Denver, serving Denver, Jefferson, Broomfield and Gilpin counties; Colorado Springs, serving El Paso, Douglas, Elbert, Fremont, Teller, Lincoln, Kit Carson and Cheyenne counties; Alamosa, serving Alamosa, Saguache, Mineral, Rio Grande, Conejos, and Costilla counties; Loveland, serving Boulder, Weld and Larimer counties; Sterling, serving Morgan, Washington, Logan Sedgwick, Phillips and Yuma counties

6) The contacts for this Invitation to Bid are Mr. Myron Quintana (719-591-0772, Colorado Springs), Mr. Kevin Kurth (720-236-1326, Denver), Mr. Ronnie Malouff (719-587-9492, Alamosa), Mr. Wade Laning (920-617-2801, Loveland); Mr. Thomas Lindenmier (970-463-7020, Sterling); Procurement Specialists for ERC.

7) SUBMISSION OF RESPONSES: ONE (1) electronic submittal must be submitted online via Rocky Mountain E-Purchasing System (RMEPS) at www.bidnetdirect.com/colorado . It is the responsibility of the Contractor to ensure that the electronic proposal is submitted prior to the proposal closing time. No physical submissions will be accepted.

Conditions of the Invitation to Bid - Weatherization Materials

1) All bids become the property of ERC and will not be returned to the bidder.

2) All price quotes, terms and conditions contained in the bid shall remain fixed and valid for the program asstated above. All price quotes MUST include:

a) projected cost increases during the designated time period; (prices may be negotiated one time only during the program year due to manufacture cost increases, however, ERC reserves the right to re-negotiate prices with other vendors to secure the best price available); and

b) upon request bidders are to submit pertinent product information (specs) as well as SDS sheets, if applicliable, for any products included in the bid. Failure to do so may result in disqualification of vendor’s bid for the item specified.

· All shipping and handling fees must be included in the unit price for each item. Office locations:

· Denver, Colorado

· Colorado Springs, Colorado

· Alamosa, Colorado

· Loveland, Colorado

· Sterling, Colorado

3) The bid shall be signed by a person legally authorized to bind the bidder.

4) Failure to furnish all information requested in the Invitation for Bids or failure to follow the format may disqualify the bid.

5) Issuance of the Invitation to Bid does not constitute a commitment by ERC to award a bid, or to purchase any quantity from the bidder.

6) ERC reserves the right to reject any and all bids and to waive irregularities and informalities.

7) ERC reserves the right to award bid(s) to one or more vendors based on delivery time, quality of material, and lowest price for the total Insulation Materials bid, per category, or to award bid(s) to several vendors based on delivery time, quality of material and lowest price for individual items within certain categories; i.e., Vendor A may receive the bid for all weather-stripping, whereas Vendor B may receive the bid for some or all of the foundation and roof vents.

8) Winning bidders shall warranty all materials for one (1) year against defects in material (and workmanship, if applicable) from the date of provision.

9) The letter of award shall not be construed as an exclusive award of bid for the purchase of Weatherization materials. ERC reserves the right to acquire materials from any vendor if the winning bidder can not deliver materials in a reasonable time.

10) Vendors must be able to supply products to the Energy Resource Center warehouses, located:

-- 540 E. Cimarron St, Colorado Springs, CO 80903 -- 953 Decatur Street Suite 102, Denver, CO 80204

-- 2311 Commerce Circle, Alamosa, CO 81101 -- 3543 S. Lincoln Avenue Suite 2, Loveland, CO 80537

-- 601 S. 10th Ave, Sterling, CO 80751 within five (5) working days from receipt of the Agency's purchase order(s).

11) ERC is exempt from Federal Sales Tax (Federal EIN No. 84-0809393), Colorado State Sales Tax (State Sales Tax No. 98-03942), and City of Colorado Springs Sales Tax (see City Tax Exempt letter).

12) Energy Resource Center is part of the State of Colorado Purchasing Agreement (NP2079) and as such may purchase goods and services covered by the State Purchasing Agreements on the same terms and coniditions as the State Agencies.

13) Successful bidder agrees to waive the right of placing a lien upon any property or address served under or through the proposed award as a recourse for nonpayment or any other reason and specifically waives all rights and authorities contained in the Colorado Mechanics Lien Laws, Article 22 of Title 38 CRS

14) Successful bidder agrees to comply with the letter and spirit of the Colorado Anti-Discrimination Act of 1957, as amended, and other applicable laws respecting discrimination and unfair employment practices (24-34-402, CRS). Supplier shall, in the performance of his obligations under this Agreement, comply with all applicable affirmative action and equal opportunity laws, regulations, and policies. The Supplier shall remain in compliance with the Copeland "Anti-Kickback" Act and the provisions of the Contract Work Hours and Safety Standards Act.

15) Successful bidder warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this bid for a compensation, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Energy Resource Center shall have the right to refuse the bid in its entirety.

16) Successful bidder agrees in accordance with the Privacy Act of 1974 (5USCA 552a), that the bidder will be responsible for the confidentiality of all data disclosed to them by the Energy Resource Center.

17) ERC reserves the right to request annual renewal of any and all bids, however vendors are not required to comply. If vendors agree they will be required to resubmit bid with current dates.

18) ERC reserves the right to select multiple winning vendors for the same item.

19) ERC understands that it may not always be possible to hold pricing for the entire contract period (1 year). Should a vendor need to institute a price increase they must notify ERC two weeks prior to such an increase and provide documentation (notices from their vendors, etc) that such an increase is necessary. Furthermore, price increases on a single item must not exceed more than three instances in a single contract period. ERC reserves the right to purchase items elsewhere in the event of said price increases.

Certification

I hereby certify that the attached is our bid for materials for the Energy Resource Center Weatherization/Furnace Program. I agree with the conditions contained in this Invitation for Bid.

Business Firm:

Address:

Telephone:

Authorized Signature:

Print Name:

Title:

Date:

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