Agency Request For Quotation.pdf
PDF 562 KB Posted
- Solicitation number
- RFQ 095 2100000094 1
- Issued by
- Fayette County, Kentucky
About this file
This is an Agency Request for Quotation (RFQ 095 2100000094) issued by the Kentucky Department of Military Affairs for janitorial and facility maintenance services at Bluegrass Station in Lexington, Kentucky. The quotation requests pricing for two primary service categories: mop head and towel rental with weekly laundering and delivery service, and floor mat rental with service every four weeks. The mop and towel service includes 20 microfiber wet mop heads (20 oz.), 5 dry dust mop heads (36 inch), 20 microfiber flat mop heads (18 inch), 20 microfiber towels (16 x 16 inch), and 60 terry cloth towels (14 x 17 inch), all delivered and exchanged weekly, with 52 service units quoted. The floor mat service consists of one 3 ft. x 5 ft. mat, two 4 ft. x 6 ft. mats, and one 3 ft. x 10 ft. mat, exchanged every four weeks, with 13 service units quoted. The quotation was issued on March 12, 2021, with a closing date of March 22, 2021, at 1:00 PM EST/EDT. Vendors must submit responses on the provided form indicating unit costs, total extensions, and grand totals on an FOB Destination, freight prepaid basis.
Quotations must be firm prices with all commodities new and current model unless otherwise specified. The Commonwealth of Kentucky is exempt from federal excise taxes and state sales and use taxes, which bidders shall not include in pricing. Multiple bids from a single vendor will be rejected. Award may be made for items separately or to a single bidder at the Commonwealth's discretion. Any resulting contract will be issued via Purchase Order and governed by Kentucky Revised Statute 45A and the laws of the Commonwealth of Kentucky. Vendors must specify their delivery timeframe in calendar days and the validity period of their quotation offer. Contact information for questions is provided: Joe Barrett at 859-293-4224 or joseph.r.barrett4.nfg@mail.mil.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
KENTUCKY DEPARTMENT OF MILITARY AFFAIRS
AGENCY REQUEST FOR QUOTATION
INSTRUCTIONS
1. Each quotation shall be submitted on the Agency Request For Quotation form.
2. Specifications used in the Request for Quotation are intended to be open and nonrestrictive.
References to brand names, catalogs, etc. are to establish a minimum standard of quality and do not preclude Buyer’s consideration of bids of comparable quality. However, all bidders shall provide the brand name and catalog number of product bid if bidding other than specified on the
Request for Quotation.
3. Quotations shall be submitted indicating unit price, total extension for each item, and grand total of the quotation. Firm prices are required. In case of error in the extension prices, the unit price will govern.
4. All prices quoted shall be on the basis of FOB Destination, all freight prepaid, to the ordering agency address specified on the Request for Quotation.
5. All commodities shall be new and current (latest) model, unless otherwise specified.
6. DMA reserves the right to award the items separately or all to one bidder based on the best interest of the Commonwealth. If bidding on an all-or-none basis, it shall be specified on the quotation.
7. The Commonwealth is exempt from federal excise taxes. Bidders shall not include such tax in the quotation.
8. KENTUCKY SALES AND USE TAXES: Sales of tangible personal property or services to the
State of Kentucky and its constitutional agencies are not subject to state sales or use taxes.
9. Any order based on this quotation shall be issued by a Purchase Order contract. No delivery or billable work is authorized until a valid Purchase Order has been fully executed. The Purchase
Order shall represent the entire agreement between both parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon the Purchase Order.
10. The Commonwealth’s acceptance of the quote indicated by the issuance of a Purchase Order shall create a valid contract consisting of 1) the written Purchase Order, 2) the bidder’s Request for Quotation response, and 3) the Kentucky Revised Statute (KRS) 45A. No change or modification to the Purchase Order shall be authorized without the approval of the Administrative
Services Purchasing Branch Manager.
11. The laws of the Commonwealth of Kentucky shall govern contracts or orders placed as a result of the quote. The rights and obligations of the parties shall be determined in accordance with the laws of the Commonwealth of Kentucky. Furthermore, the parties agree than any legal action that is brought on the basis of an order resulting from this quotation shall be filed in the Franklin
County Circuit Court of the Commonwealth of Kentucky. Any offer conditioned upon governance by the laws of a state other than Kentucky shall not be considered.
KENTUCKY DEPARTMENT OF MILITARY AFFAIRS
AGENCY REQUEST FOR QUOTATION
THIS IS NOT AN ORDER
Return Address: Bluegrass Station, 5751 Briar Hill Rd.
Bldg. 18, Lexington, KY 40516
Business Hours: 8:00 a.m. – 4:00 p.m.
Monday thru Friday
For Information Call: Joe Barrett Telephone Numbers: Voice: 859-293-4224 Fax: 859-293-4215 Email Address: joseph.r.barrett4.nfg@mail.mil
Quotation No: RFQ 095 2100000094
Date Issued: 3/12/2021 Closing Date: 3/22/2021 Closing Time: 1:00 PM
EST EDT
X
NOTE TO VENDORS: PLEASE COMPLETE AND RETURN.
1) All blanks MUST be completed. Provide Unit Cost.
2) All quotes shall be F.O.B. Destination, Freight Prepaid.
3) Multiple bids will be rejected.
4) You may mail, hand-deliver or send bid by courier.
Item No.
Description QUANTITY UNIT OF
MEASURE
UNIT COST
1. MOP HEAD AND TOWEL RENTAL WITH WEEKLY
LAUNDERING AND DELIVERY SERVICE
Service Location:
Bluegrass Station 5751 Briar Hill Rd, Bldg 18 Lexington, KY 40516
Microfiber Wet Mop Head:
20 oz. (dry weight) microfiber quick change wet mop heads with one-inch wide head bands.
Vendor provides sixe (6) fiberglass handles, 58- 60 inches long, with jaw mop connections.
Twenty (20) clean mop heads delivered weekly and dirty mop heads picked up.
Dry Dust Mop Head:
36 inch dry dust mop heads.
Vendor provides six (6) handles, 60 inches long, with metal frames.
Five (5) clean mop heads delivered weekly and dirty mop heads picked up.
Microfiber Flat Mop Head:
18 inch flat microfiber dry mop heads.
Vendor provides six (6) handles.
Twenty (20) clean mop heads delivered weekly and dirty mop heads picked up.
Microfiber Towel:
16 inch x 16 inch microfiber towels.
Twenty (20) clean towels delivered weekly and dirty towels picked up.
52 EACH $____________
READ INSTRUCTIONS – BIDDERS MUST PROVIDE ALL INFORMATION REQUESTED AND SIGN QUOTATION
Terry Cloth Towel:
14 inch x 17 inch white terry cloth towels.
Sixty (6) clean towels delivered weekly and dirty towels picked up.
Weekly Service Charge for Mop and Towel Service.
2. FLOOR MAT RENTAL WITH SERVICE EVERY
FOUR WEEKS
Service Location:
Bluegrass Station 5751 Briar Hill Rd, Bldg 18 Lexington, KY 40516
3 ft. X 5 ft. Floor Mat:
One (1) clean mat delivered every four weeks and dirty mat picked up.
4 ft. X 6 ft. Floor Mat:
Two (2) clean mats delivered every four weeks and dirty mats picked up.
3 ft. X 10 ft. Floor Mat:
One (1) clean mat delivered every four weeks and dirty mat picked up.
Service Charge Every Four Weeks for Floor Mat Service.
13 EACH $_____________
We submit the above prices and agree to make delivery within ________calendar days after receipt of order. This offer is good for ______calendar days from the date this quotation is opened. In submitting the above, it is expressly agreed that, upon proper acceptance by the agency indicated herein of any or all items bid above, a contract shall thereby be created with respect to the items accepted. All contracts shall be awarded in accordance with the laws of the Commonwealth of Kentucky.
Partial payments are prohibited unless other-wise specified.
FIRM_______________________________________________________
SIGNED BY__________________________________________________
NAME & TITLE______________________________________________
(Type or Print)
EMAIL ADDRESS_____________________________________________
ADDRESS___________________________________________________
City State Zip Code
PHONE NO. ___________________________
FAX NO. ______________________________
DATE ________________________________
FED ID _______________________________
File details come from the government source that posted it. Updated .