Mastic One Asphalt Patch Material with Applicator

The State of Michigan Department of Transportation (MDOT) issued Request for Proposal No. 19000003074 on August 22, 2019, seeking delivery of 13,500 pounds of Mastic One asphalt patch material with applicator equipment. The procurement requires bidders to supply Mastic One (Crafco Inc. Part No. 33339), a hot-applied, single-component, polymer-modified asphalt mastic for pavement and bridge surface maintenance and repair, along with a Mastic Melter (Crafco Inc. Part No. 56700) for heating the material to application temperatures of 375-400°F. Deliverables must include the patch material in quantities with a minimum order of one pallet (2,250 pounds), the equipment melter, and freight delivery within three calendar days to a facility within 20 miles of the MDOT-Oakland Technical Service Center in Pontiac, Michigan. Key objectives include providing a responsive contractor capable of fulfilling orders within three business days, designating one Service Manager and one Product Representative available during business hours (8 a.m. to 5 p.m. EST), and maintaining a technical support call center capable of resolving issues within 30 minutes with on-site service scheduled within 24 hours for unresolved issues. Required qualifications mandate that bidders be certified authorized distributors of Crafco Products and submit pricing for unit costs of the patch material (per pound), melter equipment (per unit), and freight (per unit), with all costs inclusive of taxes, shipping, and handling. The contract is scheduled for commencement on September 10, 2019, and expiration on November 10, 2019, with a proposal deadline of 3:00 p.m. Eastern on August 30, 2019; written questions must be submitted by August 27, 2019, with answers posted by August 28, 2019. Award will be made to the responsive and responsible bidder offering the best value based on mandatory minimum requirements and lowest price.

The solicitation does not identify specific set-asides for disadvantaged enterprises; however, qualified disabled veteran-owned businesses may receive preference consideration under Michigan law. No incumbent vendors or current contractors are specified in the solicitation documents, nor is any existing infrastructure or technology requiring integration identified. Pricing is to remain firm for 90-day periods from the effective date, with adjustments permitted only upon written request supported by documented evidence of cost changes and mutual agreement. The contractor must comply with comprehensive environmental regulations, provide Material Safety Data Sheets for hazardous chemicals, confirm mercury-free products, disclose brominated flame retardants, and implement background check procedures for personnel entering State facilities with appropriate security measures including uniforms and identification badges. No specific budget or award value is identified in the solicitation documents. Payment will be made exclusively through Electronic Fund Transfer (EFT) as required by Public Act 533 of 2004, with the State remitting payment within 45 days of invoice receipt.