Master Agreement for Disposable Kitchen Products

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services is seeking a Master Agreement for disposable kitchen products through Request for Quotation (RFQ) 03A 25112400000000000119. The procurement covers approximately 90 line items including aluminum foil, plastic bags, paper products, food service gloves, utensils, hair nets, compostable products, paper towels, napkins, and cleaning supplies for multiple state agencies including the Department of Corrections, Department of Health and Human Services, Downeast Correctional Facility, and Department of Agriculture, Conservation, and Forestry. Bidders must submit comprehensive documentation including a Bid Cover Page with Responsible Bidder Form, cost response in Excel format, Municipality and Political Subdivision Participation Certification, and Master Agreement Vendor Contact information. The evaluation will be based on the lowest total cost calculation from the bid price sheet, with the state anticipating making one award but reserving the right to make multiple awards or no award. The solicitation is due by 4:00 p.m. Eastern Standard Time on December 30, 2025, with an anticipated contract term from February 2, 2026 through February 1, 2027, including four optional extension periods through February 1, 2031.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide pricing with Free on Board (FOB) Destination shipping terms, meaning all shipping charges must be included in the bid, and the state will not assume responsibility for goods until receipt at the delivery location. The state estimates approximately 200 delivery orders annually and requires deliveries within five business days of receiving a delivery order to multiple statewide facilities. Quoted prices and rates must remain firm for a minimum of one year from the initial contract period, after which the state may request price reductions with sixty days' notice. There are no guaranteed minimum purchase quantities, and all bids must affirm compliance with specifications, with the state retaining the right to request proof of compliance within 48 hours of submission. Invoices will be paid on net 30 terms upon receipt of accurate invoices referencing the state contract number. While specific award values are not explicitly stated, the comprehensive nature of the product list and the involvement of multiple state agencies suggests a potentially significant contract value.