RFQ 03A 25112400000000000119 Bid Price Sheet.xlsx

This is a Bid Price Sheet for Request for Quotation (RFQ) 03A 25112400000000000119, a Master Agreement for Disposable Kitchen Products issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services. The procurement covers approximately 90 line items of disposable kitchen products including aluminum foil, plastic bags of various gauges and capacities, paper products (bowls, plates, cups, napkins, and towels), food service gloves (vinyl and nitrile), plastic utensils (forks, knives, and spoons), hair nets, film wrap, containers, baking supplies, coffee filters, and cleaning supplies (scouring pads and stainless steel scrub pads) for distribution to multiple state agencies including the Department of Corrections, Department of Health and Human Services, Downeast Correctional Facility, and Department of Agriculture, Conservation, and Forestry. The bid price sheet requires bidders to provide detailed information for each item including manufacturer/brand name, manufacturer part number, bidder's part number, pack size, unit of measure, unit price, line item total, and delivery days. The solicitation deadline is 4:00 p.m. Eastern Standard Time on December 30, 2025, with an anticipated contract term from February 2, 2026 through February 1, 2027, plus four optional extension periods through February 1, 2031.

All pricing must be submitted with Free on Board (FOB) Destination shipping terms, meaning all shipping charges must be included in the bid price and the state assumes no responsibility for goods until receipt at the delivery location. The state estimates approximately 200 delivery orders annually and requires deliveries within five business days of receiving a delivery order to multiple statewide facilities. Quoted prices and rates must remain firm for a minimum of one year from the initial contract period, after which the state may request price reductions with sixty days' notice. There are no guaranteed minimum purchase quantities. The state anticipates making one award but reserves the right to make multiple awards or no award. Invoices will be paid on net 30 terms upon receipt of accurate invoices referencing the state contract number. All bids must affirm compliance with specifications, and the state retains the right to request proof of compliance within 48 hours of submission.