Mass Comparators for Oregon Department of Agriculture

The Oregon Department of Agriculture (ODA) is conducting a Request for Proposals (RFP #S-DASOBO-00000520) to procure high-precision Mass Comparators for its Mass Metrology Laboratory. The procurement seeks to replace aging weighing equipment critical to ensuring metrological integrity of commercial weighing and measuring devices in the region. The RFP requires suppliers to provide four groups of mass comparators: automated and manual models with varying capacities ranging from 6g to 1000kg, each with specific technical requirements including readability, repeatability, and performance standards. Proposers must be ISO 9001 certified and provide comprehensive installation, training, and a 13-month warranty at no additional cost. The procurement timeline includes key dates such as November 12, 2021, for question submissions, November 29, 2021, for proposal submissions, and an anticipated Notice of Intent to Award on December 27, 2021. The contract will be a Price Agreement with an initial two-year term and potential renewals up to a cumulative 10 years. Evaluation will be based on qualifications-based and cost criteria, with the award going to the highest-ranking responsive and responsible proposer.

The RFP includes a robust Certified Disadvantaged Business Outreach Plan, encouraging participation from minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses as subcontractors. Proposers must list certified firms they have previously worked with and outline steps to solicit certified firms for potential subcontracting opportunities. If awarded, contractors must report subcontractor identities and contract values to the Oregon Certification Office for Business Inclusion and Diversity (COBID). Additional compliance requirements include pay equity certification for contractors with 50+ full-time workers on contracts exceeding $500,000, business registry compliance, and adherence to Oregon's legal requirements. While specific budget ranges are not explicitly stated, the comprehensive technical specifications and multi-group procurement suggest a potentially significant contract value. The procurement also includes preferences for recycled materials and Oregon-based suppliers, adding additional complexity to the proposal evaluation process.