Mason State Nursery - 3 Year Tractor Rental/Lease

The Illinois Department of Natural Resources is soliciting bids for a three-year tractor lease to support the Mason State Nursery's BIL Revegetation project (#25-DG-011094200-030). The procurement seeks one new diesel-powered cab tractor with front-wheel drive and loader attachments, with specifications requiring a 130-150 horsepower diesel engine, creep speed and shuttle shift transmission, power steering, air ride cab with climate control, three remote hydraulic valves with 20 GPM pump capacity, Category II three-point lift with 9,500 pounds SAE lift capacity, and a quickly detachable front loader with 84-inch quick coupler bucket and 48-inch pallet forks. The lease structure comprises three equal annual payments covering 900 total authorized hours at 300 hours per year, with all shipping, handling, setup, and standard manufacturer accessories included in the bid price. The bidder must be a certified dealer of the tractor manufacturer with an established service and parts department capable of providing all required parts, tools, and accessories. The proposal deadline is April 17, 2026, with all equipment to be delivered completely assembled and operational. The contract is contingent upon compliance with extensive federal requirements including 2 CFR Part 200 Uniform Administrative Requirements, Davis-Bacon Act provisions, Build America Buy America Act requirements, and federal restrictions on telecommunications equipment, along with state-level compliance obligations.

The procurement is funded through the Forest Stewardship Program Federal Assistance Program (CFDA #10.678) administered by the U.S. Fish and Wildlife Service, with federal restrictions on contractor eligibility and procurement requirements applying throughout the contract term. All vendors must execute the Illinois Standard Certifications document, affirming compliance with 33 distinct certification categories covering areas such as educational loan defaults, pension restrictions, criminal history disclosures, drug-free workplace standards, equal employment opportunity compliance, and political contribution restrictions, with annual recertification required by January 1 for contracts exceeding one year. The contractor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and worker's compensation insurance as required by law. No specific set-aside designations, incumbent vendor information, or disadvantaged enterprise restrictions are indicated in the solicitation documents. The contract is subject to termination for cause, convenience, or breach, with the State retaining the right to terminate without penalty if funding becomes insufficient, and vendors must comply with all applicable federal, state, and local laws throughout the contract performance period.