Mason State Nursery - (2) Tractors Rental/Lease

The Illinois Department of Natural Resources is soliciting bids for a six-month rental and lease of two diesel-powered tractors for the Mason State Nursery under a Forest Stewardship Program-funded project (Project #23-DG-011094300-090). The procurement requires two new tractors with less than 600 operating hours each, featuring 50-70 horsepower diesel engines with synchronized manual transmissions, power steering, hydraulic systems with remote valves and 11.0 gallon per minute pumps, 3-point lift hitches with 3,000 pounds SAE lift capacity, agricultural-type tires adjusted to 72-inch tread centers, 12-foot turning radius, 18-20 inches crop clearance, and ROPS with live-independent 540 PTO and electro-hydraulic clutch with brake. The lease period begins in May 2026 and concludes in November 2026, with a maximum of 100 operating hours per tractor during the six-month rental period. Bidders must be certified dealers of the manufacturer with established service and parts departments capable of providing ongoing support, and all equipment, accessories, tools, and parts required for proper operation must be provided and included in the bid price, with all items delivered completely assembled and operational per manufacturer standards. Bids shall be submitted as a single combined payment for the entire six-month rental and lease option, including all shipping, handling, and setup costs. The bid submission deadline is May 8, 2026, with posted dates beginning May 4, 2026.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors. Contractors will be subject to comprehensive federal and state compliance requirements, including 2 CFR Part 200 cost principles and audit requirements, Davis-Bacon Act provisions, Byrd Anti-Lobbying Amendment certifications, Clean Air Act and Federal Water Pollution Control Act standards for contracts exceeding $150,000, Build America Buy America requirements, and debarment and suspension certifications. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. The contract is subject to Illinois law and the Illinois Prompt Payment Act, with the State retaining the right to terminate for convenience with thirty days' notice or for cause immediately. No specific award value or budget range is stated in the available procurement documents.